RigUp · 2 days ago
Refinery Rail & Truck Logistics Coordinator
Sweeny, TX
Full-time
Onsite
New Grad, Entry LevelRigUp is a company focused on logistics for the refinery industry, and they are seeking a Refinery Rail & Truck Logistics Coordinator. The role involves managing the coordination of rail and truck logistics, ensuring accurate tracking of shipments, and maintaining communication with various stakeholders in the logistics process.
BillingComplianceEmploymentHuman ResourcesMarketplaceOnline Portals
Hiring Manager
Rose Grauberger
Responsibilities
Check for the printer for any new orders on trucks or rail cars
Check emails for changes. This is a daily task
Create Customer Specific COA’s for tanks 16, 18, & 402 and the Iso-Butane and BB Mix Tanks for the truck billing office before 7am
Create Customer Specific COA’s for tanks 16, 18, & 402 and Iso-Butane and BB mix for rail cars shipping
Check inventories against trucks and rail cars loaded to make sure tank gauges are right
Check Sulfur level. If level is high, then ask carriers to pick up extra loads
Watch sulfurs level all day long in between deadlines
Check tank car list for what was loaded and unloaded the night before
Monitor incoming dedicated customer rail cars, Solvents and NGL fleet cars, monitor all inbound and outbound railcars. Check inbound train list from PSC to see what came in
Check all cars from CLIENT & CPC RailTrac to see what their last contents or current contents are, this can take up to an hour depending on how many cars are coming in
Create daily railcar switch list for SGS rail switching crew and confirm appropriate cars are spotted on the Tank Car Rack to meet daily loading and unloading target, communicate with Product Control group. (scheduling is based on orders on hand and available rail cars & inventory)
Send e-mail out for the switch to the UPRR group, Cars placed CLIENT /CPC, and to lab for Client Specific COA’s for CPC cars that were loaded to the lab
Send e-mail to lab notifying them to send propylene bombs to tank car rack (how many to send).TCR Duties
Call in to morning Pulse meeting @ 7:00am
Make any necessary changes in SAP (if truck billing office has any SAP errors) -- needs to be done before 9am --- so the changes get transferred to FTZ from SAP @ 9am if changes do not get made before 9am - you have to contact product accounting so they can manually enter changes into their FTZ and Sigmafine system - and run a new SAP recap for product accounting
Process bill of ladings in the SAP system daily - Enter each rail car that is to ship into CLIENT & Client SAP & UP website by due to deadline is at 9:30am - and all billed cars have to be in the UP system by 9:30am or they will not pick up cars
Check UP website to make sure billings are accepted - or the RR will not pull the cars when they get here
Check each bill of lading for errors and hazmat information
Make copies and the originals file away. Copies are going to be used later
Calculate volumes on all rail cars loaded and unloaded the night before for CLIENT & Client due to no meters or scales - all rail cars have to be calculated by the gauge on the rail car manually and entered into spreadsheets for volume amounts. This means looking up on-line for the information on outage tables
Create orders for BB Mix and Iso-Butane trucks when we are loading product for outside sales
Monitor and maintain rail car maintenance report - shop or have a mobile crew come out to repair car or cars before shipping also send e-mails to Borger solvents group on solvents cars that have heels or measurement issues or to corporate transportation on the disposition of cars that need maintenance
Empty out the spreadsheets after they have been emailed out so the TCR can start on the paperwork for the night
Match up the car inspection reports with the spreadsheets on the rail cars
Create tank car list for today
Update the railcar storage track list
Send out emails for the tank car list
Manage production and inventory reports. Enter calculated volumes into rail inventory spreadsheet for product accounting for Sigmafine and FTZ
Send unloaded rail car spreadsheets to product accounting
COA’s for specific customers for CLIENT cars that were billed out and shipped today will need to have the information from the BOL to be put on the COA at the bottom
COA’s for CPC should be in S-traffic. The COA’s will need to have the information from the BOL to be put on the COA at the bottom
Scan and send in an email the BOL’s and COA’s to the customers
Pull and check sulfur truck orders against SAP recap to make sure all trucks shipped the day before
Calculate sulfur volumes for sulfur spreadsheet
Create Sulfur inventory and production notes for daily email
At least once a week - get a physical list of cars stored in the yard, this is mandatory. PSC does not keep up with our yard list and they do not tell us where they put the cars on a daily basis. This takes a minimum of 2 hours if there are 2 people doing the check it may take less depending on the numbers in our storage. The tracks have to be walked to log the cars
Create outage tables with Intellitrans program for all cars that need outage tables done for rail cars loading tonight --- cannot load cars without a proper outage table
Add outage tables and new cars to the outage table program -- so we can safely load customer cars
Work on any rail or truck issues / loading / shipping issues - these are daily 8-10 per day
Create sulfur orders -- these need to be a week in advance at all times --- transport companies have to have all orders 48 hours in advance this takes approximately 1 to 2 hours per day - for update orders per day
Work on sulfur schedule when you get time - juggle customers’ needs / equipment availability / production rates / contract agreements -- trader's approval--- and daily customer's changes
Scan and e-mail sulfur orders to Groendyke, Sprint, Savage and Martin Transport
Keep up with driver’s security for all trucking companies: Groendyke, Sprint, Martin Transport, Savage, Winne. Responsible for each driver to obtain Brazoria County Safety Council and onsite truck loading and unloading training in our facility - so drivers can obtain picture id badges - so no escort is necessary for the drivers on crude oil deliveries, hexane, Iso-pentane and sulfur sales
Enter all truck orders on calendar for inventory purposes. Email updates to Landeros
File all paperwork for the day: DOT Regulations - Mandatory 2yrs on the floor in my office for audits
Responsible for all corrections in SAP for the truck billing office, rail shipments, truck shipments
Responsible for truck scales quarterly calibration
Work on any rail or truck issues / loading / shipping issues. (if any)
On call 24/7 customer contact for any problems with sulfur trucks or rail car loading / unloading/ delivery, etc
Any issues with sulfur that may come up
Either customers dropping loads and we must send loads somewhere else
If the carrier needs extra loads, we send them extra orders
Carrier trailer plugs up we must send them somewhere to get steam on it
Interface with Product Accounting group, Stock Dispatch and other Client sites, Client Chemical, Union Pacific, and various truck companies and is one of the primary points of contact for Sweeny Refinery logistics
Responsible for training new hires for traffic coordinator
Attend weekly Solvent meeting
Audits with HQ
Qualification
Required
Basic math skills
Excel knowledge
Computer savvy
Communication skills
Multitask
Answering phone
Talking on radio
Education Level: High school or above
Company
RigUp
RigUp is an employment agency for the energy industry.
Founded in 2014
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$752.5MKey Investors
Baillie GiffordAndreessen HorowitzFounders Fund
2021-05-20Series E· $300M
2020-03-23Series D· $28.7M
2019-10-11Series D· $300M
Leadership Team
Xuan Yong
Chairman / Co-Founder
Recent News
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