Wickenburg Community Hospital · 18 hours ago
Clinic Administrative Assistant
Wickenburg, AZ, US
Full-time
Onsite
Entry Level
2+ years expWickenburg Community Hospital is seeking a Clinic Administrative Assistant to provide high-level administrative and operational support to the Clinic Practice Manager. This role is essential for the efficient daily functioning of the clinic, ensuring smooth operations through organization, communication, and attention to detail.
Health CareHospitalMedicalNon Profit
Responsibilities
Provide direct administrative support to the Practice Manager, including calendar management, meeting coordination, and correspondence
Prepare reports, spreadsheets, presentations, and internal communications as requested
Maintain organized electronic and paper filing systems in accordance with clinic policies and regulatory requirements
Assist with tracking deadlines, action items, and operational priorities
Support daily clinic operations by coordinating schedules, managing office logistics, and ensuring adequate supplies
Assist with paperwork regarding onboarding and offboarding of staff
Serve as a point of contact for internal staff inquiries related to administrative or operational processes
Help monitor clinic workflows and identify opportunities for efficiency improvements
Answer and route phone calls, emails, and other communications in a professional and timely manner
Coordinate communication between the Practice Manager, providers, front desk staff, and external partners
Assist with preparation for staff meetings, including agendas, minutes, and follow-up items
Handle sensitive and confidential information in compliance with HIPAA and clinic policies
Assist with maintaining compliance documentation, policies, and procedures as directed
Support audits, inspections, and accreditation processes as needed
Perform additional administrative and clerical duties as assigned by the Clinic Practice Manager
Provide assistance with Quality initiatives within the clinic
Qualification
Required
Excellent organization, communication, and collaboration skills
Proficient in all Microsoft Office applications
Excellent time management skills and ability to multi-task & prioritize work
Excellent written and verbal communication skills
Must be able to work paying close attention to detail with frequent interruptions
Preferred
2 years of experience working in a medical office environment
Company
Wickenburg Community Hospital
Wickenburg Community Hospital is one of a few remaining non-profit community hospitals owned and operated by citizens of Wickenburg.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jackie Lundblad
Chief Executive Officer
Peter Stachowicz
Chief Operating Officer
Company data provided by crunchbase