Thresholds · 23 hours ago
Administrative Assistant (Part Time) - Youth Transitional Living
Chicago, IL
Part-time
Onsite
Entry, Mid Level
$19.25/hr - $24/hr
2+ years expThresholds is a mission-driven agency committed to fostering an inclusive environment. They are seeking a part-time Administrative Assistant to provide clerical and administrative support to the Youth & Young Adult Program, including managing member funds and ensuring accurate record-keeping.
Clinical TrialsCommunitiesHealth CareHome Health CareMedicalMental Health
Responsibilities
Assists the Program Leaders with the day-to-day administrative operations of the program, including email and phone communication to leadership and staff
Receive, distribute, collect and submit Random Moments Sample (RMS) forms from the Dept. of Children & Family Services (DCFS) on a quarterly basis
Weekly: Reviews of member balances, Finance requests submissions, & member money request collections
Monthly: Funding request submissions and member custodial statement collection & distribution to Program Director
Member money, bus card & incentive card distribution
Meets deadlines, stays focused while being detail oriented. Attends meetings as assigned by supervisor
Independently provides accurate and timely information to supervisors on topics and issues related to the operation of the program
Finishes all assigned paperwork completely and on time. This paperwork includes reporting data to and from other internal and external departments
Excellent record keeping
Collates information through Microsoft Office 365 products, SharePoint, OneDrive, Teams, Outlook, Excel, Word, GPS Exact, TruLink, etc
Collection and coding of reports, maintain data on clients, payment vouchers, and interagency operations
Manages program supply ordering needs
Ensures that all client and program files are up to date and meet agency/best practice requirements
Oversees overall office organization and manages program donations
Assists with maintaining confidential files including electronic records according to agency policy
May be required to coordinate and negotiate inter‐departmental activities or requests such as events, internal and external audits, conference room scheduling, etc
May be required to travel to other nearby Thresholds/Community locations as needed
Qualification
Required
HSD or GED Required
Strong computer skills required and must have comprehensive knowledge of Microsoft Office
Preferred
Associate degree desired
Bachelor's degree preferred
2-4 years of progressive clerical experience preferred
Considerable experience in Bookkeeping or Accounting
Experience and/or training specific to performing the duties assigned may be substituted for educational requirements at supervisor's discretion
May be required to have knowledge or learn other pertinent software products
Benefits
Generous PTO (9 federal holidays, 8 days of sick leave, 3 personal days, & 15 vacation days)
Dental insurance
Vision insurance
4 medical insurance plans
403(b) retirement plan with 3% employer match
Robust employee assistance program (EAP)
Mileage reimbursement
Public service loan forgiveness
Cell phone reimbursement (up to $50/month)
Supervision for clinical licensure at no cost (LSW, LCSW, LPC, LCPC)
Reimbursement for professional licensure and license renewal
Company
Thresholds
THRESHOLDS provides a mental health care centre.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mark Ishaug
CEO
Mark Furlong
Chief Operating Officer
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