Waypoint · 1 day ago
Marketing and Events Coordinator
Sanford, ME
Full-time
Onsite
New Grad, Entry Level
$23/hr - $23/hrWaypoint is seeking a Marketing and Events Coordinator to support the development and implementation of marketing initiatives and events. The role involves coordinating various fundraising activities, assisting with administrative tasks, and being a primary contact for visitors and vendors.
AdultChild CareCommunitiesHealth CareNon Profit
Responsibilities
Support the Manager of Events and Office Administration in all agency events, completing various tasks as well as event participation
Assist with the vetting and dissemination of marketing materials
Assist with organizing events; calling vendors, potential vendors etc.., tracking associated information and data
Provide support by answering phone calls, greeting visitors, and other record-keeping duties
Coordinate front desk operations, including processing incoming and outgoing mail and monitoring the front desk email inbox to ensure timely responses and efficient communication
Monitor and direct monthly program requisitions and purchasing for assigned programs. Reconcile purchasing and submit accurate and timely reports
Ensure common areas of the main office are clean, presentable and professional
Generate maintenance work order requests using our internal maintenance platform, MaintainX, for the Main Office and other departments as needed
Participate in monthly administrative meetings; document and distribute notes
Update all agency directories, including the phone and residential home directories
Participate in committees as directed
Provides administrative support/tasks or projects for other departments as directed
Assist the finance department with the organizing and mailing of checks
Always maintain the confidentiality of information
Provide administrative support to the senior team as directed including the management of board notes and related documents
Coordinate logistics for all board meetings, including room set‑up, purchasing meeting supplies, and managing office-related shopping needs as required
Assist with the development and procurement of marketing materials
Utilize sound judgment and demonstrate professional boundaries
Must be able to handle stressful situations and manage competing priorities
Work cooperatively with other main office personnel, resolving conflicts that may arise
Arrive to work timely, ensure a good attendance record, and maintain an updated timecard
Complete other duties as assigned consistent with the role
Qualification
Required
Demonstrate leadership ability and strong teamwork
Advanced MS Office proficiency
Knowledge of Adobe Creative Cloud products (e.g., Acrobat, InDesign, Photoshop, Canva)
Database experience/acumen
Strong organizational skills and attention to detail, and good follow through
Ability to multi-task effectively and timely
Customer Service skills including successfully communicating with a range of contacts
Ability to maintain composure with multiple priorities and appropriate deadlines
Ability to handle sensitive and confidential information
Clear and proficient verbal and written communications
Preferred
Associate or bachelor's degree in applicable field preferred; specific demonstrated experience may substitute
Previous office and Administrative Support experience preferred
Experience in event planning, marketing activities
Valid driver's license
Benefits
Medical, Dental, Vision Insurance
Retirement Plan
Paid Time Off
Paid Holidays
Employer Paid Short Term Disability
Employer Paid Life Insurance and AD&D
Critical Illness and Accident Insurance
Flexible Spending Accounts
Company
Waypoint
Waypoint is an organization that supports children’s services and adult services to help individuals with disabilities.
Founded in 1966
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase