Study Smart Tutors · 1 day ago
RFP Assistant
United States
Full-time
Remote
Entry Level
$20/hr - $25/hr
1+ years expStudy Smart Tutors is a college and career access organization dedicated to promoting educational equity. They are seeking a detail-oriented RFP Assistant to support the preparation, coordination, and submission of Requests for Proposals (RFPs), ensuring smooth workflows and timely submissions.
EducationHigher EducationPersonal DevelopmentSkill AssessmentTutoring
Responsibilities
Format, proofread, and prepare RFP narratives, forms, and required attachments
Ensure documents meet RFP specifications, including file structure, naming conventions, and formatting
Maintain updated boilerplate language, organizational descriptions, and standard RFP materials
Draft initial sections of RFP responses using templates, past proposals, and organizational guidance
Convert bullet points, notes, and team input into clear, concise, and professional narrative responses
Track deadlines, required documents, and submission instructions for all active RFPs
Assist in maintaining the RFP calendar and sending reminders to internal stakeholders
Organize, label, and maintain RFP files and folders in Google Drive
Support internal logging and tracking of RFP submissions and outcomes
Request and collect required information from internal teams (Education, Curriculum, Partnership Success, Operations)
Gather updated company materials, service descriptions, staffing résumés/bios, and pricing tables
Assist in assembling required forms and attachments under the direction of the Coordinator
Support communication between departments regarding RFP needs, deadlines, and missing items
Assist in coordinating brief internal meetings related to proposal development
Follow up with team members on outstanding materials to ensure on-time submission
Maintain internal logs related to RFP progress, submission status, and outcomes
Assist with preparation of renewal documentation or follow-up materials required after submissions
Support updates to internal RFP trackers and shared documents
Qualification
Required
Bachelor's degree required; fields such as English, Communications, Education, Public Policy, Business, or related areas are a plus
Strong proofreading, formatting, and document-editing skills
Excellent organizational skills with the ability to manage multiple deadlines
Proficiency in Google Workspace (Docs, Sheets, Drive); Salesforce experience is a plus but not required
Ability to work independently while collaborating effectively with a remote/hybrid team
Ability to draft clear, professional narrative text based on guidelines and reference materials
Ability to interpret RFP requirements and identify needed information for responses
Preferred
1+ years of experience in administrative support, project coordination, or structured document preparation (RFP experience preferred but not required)
Experience writing proposals, reports, or structured narrative content preferred
Benefits
401(k)
Dental insurance
Vision insurance
Medical insurance
Referral program
Tuition reimbursement
No cost counseling and therapy services
Company
Study Smart Tutors
Study Smart Tutors strives for education equity and supports first-gen and low-income students.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Fabiola Tucux, M.S.Ed
National Partnership Manager
Justin Worlock
Partnership Success Manager
Recent News
2024-11-12
Company data provided by crunchbase