Bethany Christian Services · 1 day ago
URM Administrative Assistant
Kalamazoo, MI
Full-time
Onsite
Entry Level
$18/hr - $20/hr
1+ years expBethany Christian Services is dedicated to strengthening and empowering families while advocating for family-centered solutions. The Administrative Assistant will provide technical reporting and database administrative support to program staff, ensuring efficient data management and compliance with regulatory requirements.
Child CareChildrenNon Profit
Responsibilities
Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager
Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed
Generate the youth Medical Passport documents in accordance with state policy
Maintain information in the state’s provider databases for all entities providing services to program youth and receive payment from the state
Accurately enter upcoming court hearing information into the state’s foster care database
Promptly provide Case Managers the required form(s) for youth not living independently
Complete and submit youth funding requests to MDHHS for approval
Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage
Work collaboratively with the team to ensure funding request processing is completed in a timely manner
Complete accurate data entry updates related to changes in the client’s demographic information, such as residential address
Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed
Effectively track youth independent living contracts and support case managers with completion of contracts, as needed
Track and report on completed staff training hours in compliance with agency, federal and state requirements
Stay abreast of all agency, federal, and state regulatory requirements related to social services
Complete other duties as assigned
Qualification
Required
High School Diploma or equivalent
At least one (1) year of experience in child welfare or refugee foster care, a plus
Excellent verbal and written communication skills
Must be reliable with time sensitive deadlines and tasks
Must possess strong data management and organizational skills
Must demonstrate and possess a strong attention to detail
Demonstrated ability to work collaboratively with a team
Work well under pressure and adaptable to change
Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite
Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage
Pass a criminal history screen, including state and local child protection agency registries
Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity
Company
Bethany Christian Services
Bethany Christian Services is a non-profit organization that offers adoption, foster care and supports vulnerable kids and families.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
DTE Energy Foundation
2024-11-25Grant
Leadership Team
Keith A. Cureton
President and Chief Executive Officer
Lorita Shirley
Chief Operating Officer
Recent News
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