North Island Credit Union · 1 day ago
Administrative Services Coordinator - (Glendale or San Diego)
San Diego, CA
Full-time
Onsite
Entry Level
$24/hr - $32/hr
3+ years expNorth Island Credit Union is seeking an Administrative Services Coordinator to provide high-quality service and administrative support to the Administrative Services Team. The role involves managing purchasing functions, ensuring compliance with security policies, and assisting with various administrative tasks.
Financial ServicesInsuranceRetirementWealth Management
Responsibilities
Tags and tracks all fixed assets received
Provides quality assurance review of all barcode and fixed asset reporting prior to submission to Accounts Payable
Responsible for the following roles/vendors: - Custom Logos (Orders/Marketing Orders/Business Cards) - Office Solutions - Quench/Costco - Iron Mountain - Policies, Best Practices, Internal Audit, SLA’s, Intranet
Performs a variety of purchasing activities for the procurement of goods and services for the credit union
Maintains contract files and vendor relations
Ensures related files are organized and maintained
Reconciles all invoices against purchase orders for proper payment requests to Accounts Payable
Ensures payments with vendors are received
Is the primary contact for all purchasing requests, inquiries and orders
Assists manager with the credit union’s physical security program, including the safety of employees, facilities and assets
Complies with the credit union’s security policy and procedures by working with branches and information technology to ensure the credit union’s security plan is carried out appropriately
Handles tasks relating to the credit union’s electronic security systems, including close-circuit television, access controls, burglar alarms, etc
Responds to inquiries and requests relating to building access badges and similar access controls
Assists manager and facilities with key control for headquarter and branch offices
Understands basic processes of the following functions: - Purchasing - Facilities - Physical Security - Mailroom - Shipping and Receiving
Provide backup to AVP, Administrative Services
Complies with BSA requirements as commensurate with position
Qualification
Required
Excellent abilities in customer service, time-management, organization, communication, detail-orientation, initiative, adaptability, flexibility, and teamwork
Must be able to operate specialized equipment to include complex copiers, mail machines and related equipment
Must also be able to drive a motor vehicle
High school education or equivalent
Good working knowledge of the credit union/financial industry with emphasis in customer service
Basic computer knowledge to include Microsoft Office Suite and specialized equipment
Must possess a valid driver's license and acceptable driving record in order to drive the company vehicle as needed
One-year general office experience in an administrative service/distribution center environment or equivalent
Minimum three years of work experience in a purchasing and security position in a comparable environment, or equivalent
Company
North Island Credit Union
North Island Credit Union provides wealth management, financial planning, loans, insurance, savings, banking and retirement services.
501-1000 employees
Funding
Current Stage
Late StageRecent News
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