The Mike McCann Team at KW Empower · 1 day ago
Licensed Executive Assistant– Top Producing Real Estate Agent (NJ/PA)
Philadelphia, PA
Full-time
Onsite
Entry, Mid Level
$60K/yr - $60K/yr
2+ years expThe Mike McCann Team at KW Empower is seeking a licensed, experienced Administrative Assistant to support a top-producing real estate agent in New Jersey and Pennsylvania. This role involves managing high-volume transactions, client communications, lead generation, and operational systems to ensure smooth business operations and exceptional client experiences.
Real EstateSales
Hiring Manager
Mike McCann
Responsibilities
Assist with all aspects of NJ & PA transactions, from contract to close
Coordinate inspections, appraisals, and contingency tracking
Take detailed notes from listings to craft accurate property descriptions
Draft, review, and process contracts for listing and buyer deals
Oversee seller and buyer transmittals and commission move-in forms
Manage agent calendars, appointments, and reminders to ensure smooth daily operations
Oversee large projects and workflows, maintaining organized digital and physical files
Process payroll, vendor payments, and commission tracking
Assist with budgeting, expense tracking, account reconciliation, and financial reporting
Prepare monthly and quarterly accounting reports and support other finance-related tasks
Manage, track, and optimize the agent’s CRM and lead systems (Lofty, Follow Up Boss)
Qualify and assist in nurturing leads, monitor follow-ups, and ensure timely communication
Develop strategies for lead nurturing and conversion
Maintain accurate client records, pipeline stages, and reporting
Coordinate targeted campaigns to attract new clients and maintain engagement with past clients
Maintain professional correspondence with clients throughout transactions
Coordinate listing launches (MLS entry, photography, staging, signage) - in conjunction with the marketing manager
Assist the marketing manager with marketing materials, presentations, and email campaigns
Provide consistent communication and support to both buyers and sellers
Assist in managing rental projects and leasing initiatives
Oversee leasing agents’ activities and support their workflow
Maintain accurate reporting on rental project status, occupancy, and financials
Monitor and optimize workflows and internal systems
Ensure compliance with NJ and PA real estate regulations
Anticipate agent needs and proactively address potential issues
Support business growth by managing leads, CRM organization, and reporting
Qualification
Required
Active NJ and/or PA real estate license (required)
2+ years of experience in real estate administration for high-volume agents
In-depth knowledge of NJ & PA real estate transactions, forms, and processes
Strong organizational skills and ability to multitask in a fast-paced environment
Excellent written and verbal communication skills
High level of professionalism, discretion, and client-service orientation
Preferred
Experience managing rental projects and supporting leasing teams preferred
Benefits
Opportunity to work with a high-performing, top-producing real estate agent
Long-term position with growth and advancement opportunities
Competitive compensation package with performance incentives
Collaborative, fast-paced, professional work environment
Company
The Mike McCann Team at KW Empower
The McCann Team is passionate about Philadelphia and will show you why it's an exciting place to call home! When you purchase a home, we know that you purchase a lifestyle and that’s why we love Philly—there’s something for everyone in each of its diverse neighborhoods.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mike McCann
Founder of The Mike McCann Team
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