Akerman LLP · 21 hours ago
Records Coordinator
Tampa, Florida, United States
Full-time
Onsite
Mid Level
3+ years expAkerman LLP is one of the nation’s premier law firms, seeking a Records Coordinator for its Tampa office. The Records Coordinator will handle Active and Inactive physical and electronic records in accordance with firm policies and procedures.
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Responsibilities
Processing of client/matter and firm administrative records in accordance with established policies and procedures
Maintain central file room in an organized manner; regularly audit file room to ensure active records are properly stored and/or scanned into iManage
Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite
Assist with the closing of inactive matters and the disposition of expired records
Assist with the analysis and disposition of eligible expired physical and electronic administrative and client/matter records, confirming all firm and Outside Counsel Guidelines are reviewed and complied with. Provide weekly status reports to the Records Manager and Director
Assist department management with departing attorneys, collecting physical files for scanning, handling the transfer of both physical and electronic records in accordance with departmental procedures
Attend departmental and team meetings, participate in knowledge-building activities, training webinars
Assist with office cleanup projects, special scanning projects in other office locations, as needed
Qualification
Required
Knowledge of Records Management principles, Records Retention principles & processes
Minimum of 3 years Legal Records Management experience or related college degree
Strong computer and database skills; data analysis (previous experience utilizing legal-specific Records Management software applications (iManage Records Manager, LegalKey, for example))
Strong verbal and written communications skills
Problem solver and a team player
Able to lift boxes weighing approximately 35-50 lbs
Available to travel to other office locations to work on special projects as needed
Preferred
Knowledge of AI Tools (Microsoft Co-Pilot, Vincent AI or other AI tools)
Imaging/Scanning experience a plus
Benefits
Excellent compensation and benefits package
Company
Akerman LLP
Founded in 1920, Akerman is recognized as one of the country’s premier law firms, with more than 700 lawyers throughout the United States.
1001-5000 employees
H1B Sponsorship
Akerman LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (1)
2022 (2)
2021 (1)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
David Ristaino
Chief Operating Officer
Recent News
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2025-12-16
2025-11-05
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