One Inc · 8 hours ago
Office Admin & Facilities Coordinator
Phoenix, AZ
Full-time
Onsite
Entry, Mid LevelOne Inc is a rapidly growing digital payments platform in the insurance industry, seeking a highly organized and proactive Office Administrator & Facilities Coordinator. This role involves overseeing day-to-day office operations and facilities management across three US locations to ensure efficient, safe, and well-maintained workspaces.
FinanceFinancial ServicesFinTechInsurTechPayments
Responsibilities
Oversee daily office operations, including administrative tasks, supply inventory, and vendor management
Act as the primary point of contact for staff inquiries related to office needs and resources
Manage office budgets, including tracking expenses and ensuring cost efficiency
Maintain accurate records, including contracts, invoices, and office documentation
Support HR with onboarding new employees, including workspace setup and orientation
Coordinate in office meetings and catering as needed
Be crossed trained in other functions to assist in downtimes or peak business needs
Ensure the upkeep and functionality of office facilities across three locations
Coordinate with external vendors for cleaning, maintenance, and repairs
Conduct regular inspections to identify and address facility-related issues
Manage office furniture/equipment, including troubleshooting and arranging for repairs or replacements
Oversee health and safety compliance, including fire safety, first aid supplies, and emergency procedures
Qualification
Required
Proven experience in office management, facilities coordination, or a similar role
Strong organizational and multitasking skills with attention to detail
Excellent communication and interpersonal skills
Proficiency in office software (e.g., Microsoft Office Suite)
Basic knowledge of vendor management and vendor coordination
Ability to work independently and handle multiple priorities across locations
Familiarity with health and safety regulations is a plus
Preferred
Action Oriented
Growth Mindset
Positive Outlook
Problem Solver
Self-starter
Demonstrates Ethical Behavior
Strong Drive
Team Player
Supportive & Adaptable to Change
Exudes a commitment to Personal & Professional Development
Benefits
Medical, dental, and vision insurance
401(k) plan
A commitment to a solid work/life balance
A policy of promoting from within whenever possible
Company
One Inc
We understand how paramount the customer experience is to a carrier's success.
Founded in 2012
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$35.5MKey Investors
Nordic CapitalAVP
2024-03-14Private Equity
2020-02-20Acquired
2017-05-02Private Equity· $15.5M
Leadership Team
Michael Ellis
CFO
Timothy Boyle
Chief Operating Officer
Recent News
2025-10-31
Company data provided by crunchbase