47G: Aerospace & Defense · 23 hours ago
Executive Assistant & Office Administrator
Salt Lake City, UT
Full-time
Onsite
Senior Level
5+ years exp47G is Utah’s aerospace, defense, and cyber ecosystem accelerator, advancing innovation and industry growth. The Executive Assistant will support the CEO by managing schedules, coordinating meetings, overseeing travel logistics, and ensuring efficient office operations.
AerospaceIndustrialManufacturing
Responsibilities
Manage the CEO’s calendar proactively - scheduling, rescheduling, prioritizing conflicting demands
Coordinate meetings with the Executive team, Board of Directors, external stakeholders and internal partners
Prepare agendas for internal leader meetings, weekly team meetings, and board meetings
Take meeting minutes at executive team meetings and board meetings; track action items, owners, deadlines and follow-up
Ensure all meeting logistics (conference rooms, video-conferencing links, room setup, catering if required) are handled seamlessly
Serve as gatekeeper and first line of support for CEO’s time and commitments
Arrange all executive travel: flight, hotel, itineraries, meeting logistics, domestic & international as needed. Experience with Visa applications, a plus
Manage travel for the CEO & team (as requested) and track individual travel itineraries
Process expense reimbursements for CEO, ensuring compliance with policies; track and report travel expenditures
Serve as Board Secretary for 47G’s Board of Directors: attend board meetings, prepare board packets, take detailed minutes, record decisions, track follow-ups and governance items
Maintain board records, historical actions, board member directory, term dates, committee assignments, and ensure corporate compliance with governance policies
Support governance calendar (e.g., board meetings, committee meetings, board member onboarding/offboarding, conflicts of interest disclosures, board binder maintenance)
Track and reorder office supplies, distribute mail and packages
Maintain and update corporate presentations for the CEO (board-level decks, investor/partner presentations, internal leadership slides) ensuring format and brand consistency
Run miscellaneous errands for CEO and, as needed, for the team (e.g., pick-up/drop-off for special events, meeting deliveries, courier tasks, etc.)
Place weekly orders for lunch and groceries for the broader team
Anticipate needs: proactively alert CEO to upcoming deadlines or conflicts
Maintain discretion and confidentiality at all times given exposure to sensitive executive, board and financial information
Support special projects or tasks related to organizational initiatives
Qualification
Required
Bachelor's degree in business, communications, or a related field or equivalent combination of both education and experience
Minimum 5 years of experience supporting C-suite executives (ideally CEO / President role)
Strong experience in calendar management, travel logistics, meeting preparation, minute-taking, board support
Comfortable managing multiple priorities in a dynamic, fast-paced environment
Proactive mindset: you anticipate needs rather than wait to be told
Strong organizational and time management skills with a detail orientated mindset
Excellent communication and interpersonal skills
Demonstrated discretion, confidentiality and professional judgement
Proficiency with Google Workspace; familiarity with tools like Luma, Mailchimp, or CRM systems a plus
Must be available to work occasional evening events and light travel
Ability to sit or stand for extended periods and perform physical event-related tasks
Occasional ability to lift or move event materials (up to 25 lbs)
Benefits
Comprehensive Health Coverage including Medical, Dental, Vision and Supplemental Insurance
401(k) Retirement Plan with generous employer contribution
14 federal holidays per year
Unlimited paid time off
Paid Maternity & Paternity leave
Tuition Reimbursement
Opportunities for professional development and growth
A supportive and mission-driven work environment
Company
47G: Aerospace & Defense
At 47G, we’re building the world’s premier ecosystem for aerospace, defense, and cyber companies.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Aaron Starks
President & CEO
Recent News
Deseret News
2025-11-08
Deseret News
2025-11-05
Company data provided by crunchbase