Metropolitan Transportation Commission · 1 day ago
Junior Clerk
San Francisco, CA
Full-time
Onsite
Entry Level
$108K/yr - $137K/yr
6+ years expThe Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. The Junior Clerk will perform complex administrative and legislative work, facilitate meetings, record minutes, and assist with various clerical tasks to support the agency's leadership and operations.
Association
Responsibilities
Facilitate MTC Committee meetings, ABAG Board meetings, or special meetings; record and transcribe minutes of the proceedings using Granicus and other applicable software
Advanced knowledge of Brown Act requirements for public meetings
Compose the minutes of the meetings; condense and paraphrase discussion to include relevant material and accurately report proceedings
Review all documents in which action has been taken to ensure the documentation is complete, and the vote is accurately recorded on motions and legislation; document any corrected or additional reports as necessary
Work with the committee meeting Chairs to ensure the existence of a quorum
Assist in updating resolutions for approval with Project Managers and other agency staff
Keep the resolution log updated so that there is an accurate reporting of actions taken
Assist in the facilitation of all standing and special committee or board meetings
Supporting travel and training events for the Board and Commission members
Correspondence assistance and filing
Agenda Materials tracking, routing, approval and posting per Brown Act guidelines
Relationship administration
Coordinating work with agency leaders, supervisors, and staff
Coordinating with the General Counsel’s Office and agency staff on Freedom of Information Act (FOIA) Requests from the public and other agencies
Interpreting Board and Commission By-Laws and policies, rules, and regulations in response to inquiries that often require the use of independent judgment and the understanding of policies and procedures
Interacting with government officials, commissioners, representatives from business and community organizations, the public, and all levels of personnel
Composing and processing a variety of letters, reports, forms, and other documents
Assisting with and administering special projects
Coordinating specific projects, including fostering cooperative working relationships with civic groups, inter-governmental agencies, and agency staff
Perform other job-related tasks and duties as needed or assigned by the Section or Supervisor
Qualification
Required
Equivalent to completion of the twelfth (12th) grade and six (6) years of increasingly responsible administrative or secretarial experience
Possession of a valid California Class C driver's license and a safe driving record as this position may require driving for MTC business purposes
Advanced knowledge of Brown Act requirements for public meetings
Knowledge of office and administrative policies and procedures, including meeting protocol and knowledge of the Brown Act
Knowledge of meeting agenda management i.e., routing for approval, posting guidelines, etc
Resolution management and tracking
Complex scheduling and meeting coordination
Computer applications including word processing, spreadsheets, data entry, database administration, standard report generation, and presentation preparation
Shared file keeping and collaboration systems, and shared calendaring programs
Composing business letters using the standard format
Applicable federal, state, and local laws and codes
Methods and techniques for record keeping and filing
Proper English, spelling, and grammar
Ability to represent the Executive Management and the Commissioners in fulfilling assignments
Ability to communicate with poise and tact, and maintain strict confidentiality
Ability to organize tasks and responsibilities, work independently, and be a self-starter
Ability to meet critical deadlines
Ability to keep accurate records
Ability to use applicable office terminology, forms, documents, and procedures in the course of work
Ability to work with executives, governing board members, and staff at all levels
Ability to read, interpret, and record data accurately
Ability to read, understand, and review documents for accuracy and relevant information
Ability to learn more complex principles, practices, techniques, and regulations pertaining to assigned duties
Ability to analyze situations and identify an effective course of action or response to solve inquiries, problems, or complaints
Ability to communicate clearly and concisely, both orally and in writing
Ability to establish and maintain effective working relationships
Skill to operate office equipment and use programs associated with them, including computers, mobile devices, meeting room presentation equipment, and phone systems
Skill to coordinate MS Outlook calendars, with assistance from their staff, for MTC Commission and ABAG meetings
Expertise with a variety of software applications including Microsoft Word, Excel, PowerPoint, SharePoint, Granicus, as well as database and document management software systems, and communication tools such as email and texting
Preferred
Two years of experience equivalent to that of an Executive Assistant II in MTC, or eight years of progressively responsible secretarial or office administrative experience, including three years of experience serving as an executive assistant, preferably in a government agency
Granicus experience a plus
Company
Metropolitan Transportation Commission
MTC connects the nine-county Bay Area’s communities by allocating regional, state and federal funds for transportation projects
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Nick Roethel
Chief Operating Officer
Elizabeth Juvera
Environmental Planner, SF Estuary Partnership
Recent News
2025-12-15
2025-10-23
2025-10-21
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