John F. Hodge High School · 10 hours ago
Core Data/Special Services Admin Assistant
Saint James, MO
Full-time
Onsite
New Grad, Entry Level
$18.15/hr - $25/hrSt. James R-1 School District is seeking a Core Data/Special Services Admin Assistant. This role involves managing core data systems and providing administrative support for special services, ensuring accurate records and effective communication within the district.
Charter SchoolsPrimary EducationSecondary Education
Responsibilities
Must maintain accurate records
Must maintain confidentiality
Must be able a self-starter who is able to work independently and use sound judgment
Demonstrate effective technology and secretarial skills
Excellent verbal and written communication skills
Demonstrate ability to manage multiple projects and meet deadlines
Basic understanding of regulations and guidelines pertaining to Core Data and state regulations or willingness to learn
Assumes responsibilities for management, maintaining and reporting for Core Data, MOSIS and the Student Information system
Manage the Monthly responsibilities for the Student Information Systems/MOSIS (Add/Delete fields and tables, Revise fields and tables, Update standard screens)
Create and maintain Step by step manuals and provide individual training with new employees
Keep up on What’s New with updates through DESE and other contacts as well as attend relevant trainings
Maintain day-to-day operations of the student information system
Provides training to all staff on the student information system and annually trains new staff to the district
Share information about updates and from trainings through presentations and emails to district employees needing to know the information
Maintain screen synchronization
Oversee and keep entered information consistent
Problem solve core data issues
Manage Core Data system
Send out reminders to staff members concerning Core Data fields
Supervise Core Data Cycle Reporting
Submit Core Data Cycle Reports to DESE
Annually Create/oversee new file sets
Oversee creation of student enrollment documents and provide assistance to families during the enrollment process
Check tables and codes for consistency
Import required state assessment Pre-Coding and Map scores and be sure they imported correctly
Communicate with the public in a professional manner that is effective and positive on the telephone and in person
Type, copy, mail / distribute letters, memos, announcements, presentation materials, and other correspondence / documentation as designed
Maintain data, schedules, form letters and announcements, mailing lists
Complete purge procedure on special education files for students who have graduated or are past school age
Maintain confidentiality of identifiable student information other than district student directory information
Collect, process, and submit billing data to Medicaid for direct services and administrative case management
Send Awareness, FAPE, and Census notices to newspapers and patrons. Post notices in offices
Distribute/process homebound information
Collect, process, and submit Local Tax Effort billing data
Maintain data for drop out students
Complete, maintain, and attend meetings each quarter for School District Administrative Claiming
Type/design forms, relevant program plans and corresponding documents, make copies and update staff books
Comply with federal, state, local, and Board of Education policies and regulations
Gathers the data and submits the CRDC items in a timely manner
Perform other responsibilities as assigned by the superintendent and assistant superintendent
Initiates and facilitates meetings with secretaries and other staff when needed
Qualification
Required
Minimum of a High School Diploma
Experience and high level of competency in technology
Must maintain accurate records
Must maintain confidentiality
Must be able a self-starter who is able to work independently and use sound judgment
Demonstrate effective technology and secretarial skills
Excellent verbal and written communication skills
Demonstrate ability to manage multiple projects and meet deadlines
Basic understanding of regulations and guidelines pertaining to Core Data and state regulations or willingness to learn
Benefits
Dental insurance
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Company
John F. Hodge High School
Rural High School in the St. James R-I School District. SCMSCA
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase