Comprehensive Recruiting · 5 days ago
Office Administrator - Architecture Firm
Phoenix, AZ
Full-time
Onsite
Senior Level
$60K/yr - $70K/yr
5+ years expComprehensive Recruiting is seeking an Office Administrator to join an established architecture firm in Phoenix, AZ. The role involves supporting day-to-day operations, managing financial and administrative processes, and ensuring smooth business operations across multiple office locations.
ComplianceConsultingFinancial ServicesRisk Management
Responsibilities
Support the Business Operations Manager in managing financial and administrative processes for multiple office locations
Assist with accounts payable, accounts receivable, and client billing, ensuring accuracy and timely processing
Set up projects in Deltek Ajera, entering budgets, contracts, and project team data
Prepare/distribute internal reports related to project progress, billing status, utilization
Maintain accurate accounting and project records in coordination with leadership and project managers
Monitor contract compliance, insurance certificates, and subconsultant documentation
Prepare correspondence, marketing proposals, and presentation materials for clients and internal meetings
Coordinate office logistics; supplies, vendor management, scheduling, and equipment maintenance
Serve as a front-facing representative of the firm, welcoming clients and guests, managing calls, maintaining a professional, courteous office presence
Provide general administrative support to project teams and leadership as needed
Qualification
Required
Associate or Bachelor's degree in Business, Accounting, or related field preferred (or equivalent experience)
5–7 years of experience in office administration or accounting support within an architecture, engineering, or construction (A/E/C) firm
Working knowledge of bookkeeping, invoicing, and project accounting principles and processes
Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Deltek Ajera and/or Vision highly preferred
Excellent interpersonal and written and verbal communication skills, with a professional demeanor suitable for client-facing interactions
Organizational and time management skills, with the ability to handle multiple priorities
Strong attention to detail, accuracy, and confidentiality
Proactive, dependable, and able to work independently as well as collaboratively
Preferred
Notary Public Certification a plus
Benefits
Competitive compensation and full benefits package.
Top-notch family healthcare insurance (some pay 100% of monthly premiums)
Relocation
Career growth
Challenges
Winning team values
Company
Comprehensive Recruiting
Comprehensive Recruiting specializes in risk management, consulting, and financial services.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase