Davidson & Seseri, LLC · 5 hours ago
Receptionist & File Clerk
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$40K/yr - $50K/yrDavidson & Seseri, LLC is a Chicago-based boutique law firm specializing in immigration and nationality law. The firm is seeking a bilingual receptionist and file clerk to serve as a welcoming first point of contact for clients while providing critical administrative support for seamless daily operations.
Law Practice
Responsibilities
Answer, screen and direct phone calls to staff. Take messages and see inquiries through conclusion timely
Manage firm calendars (e.g.: scheduling existing client appointments, confirming and changing appointments, screening first-time callers, scheduling consultations, coordinating access authorization for visitors, entering and managing database reminders for hearing and interview dates, fingerprinting and other deadlines)
Provide general support, assisting organize and maintain case files and client management systems
Greet clients and visitors in a courteous and professional manner
Process in-person and phone payments, as needed
Sort incoming correspondence, scanning case receipts into client files, entering logs, reminders, case notes, notifications, and calendar events based on daily physical and electronic mail
Handle and document all outgoing mail, including scanning and hole punching case filings, creating FedEx and USPS packages, logging and dropping mail off at the end of the day, as well as making hand deliveries, as needed, to local offices
Retrieve court dispositions and other records, as needed
Copy client personal and supporting documentation
Close files for completed cases, properly storing related documentation and documenting procedures
Provide Spanish/English interpretation and assist staff in communication with Spanish-speaking clients
Ensure that office supplies are appropriately stocked
Ensure the break room remains clean, orderly, and appropriately stocked
Organize and assist in preparing materials for team meetings, and take minutes, when necessary
Process in-person and phone payments, as needed
Assist with projects as assigned by the legal team, which may include the preparation of basic legal documents and filings
Qualification
Required
Friendly and professional demeanor, with demonstrated proficiency in customer service and/or sales and strong desire to learn
Excellent verbal and written communication skills
Excellent attention to detail
Consistent timeliness and task execution
Experience in calendar management and handling large volumes of calls
Ability to work independently and within teams, manage time and workloads efficiently, and keep deadlines
Competency in Microsoft Office Suite
Fluency in English and Spanish (spoken and written)
Interest in technology applied to operational efficiency and the field of law
Motivated and self-driven
Preferred
Associate or bachelor's degree
Prior experience in a law firm setting, especially in an immigration law firm
Fluency in Russian (or other languages) a plus
Familiarity with case management databases (e.g., LawLogix), project management software (e.g., ClickUp), and/or e-signing platforms (e.g. PandaDoc)
Benefits
Retirement savings with employer match
Medical insurance with company subsidized premiums, life insurance, and HSA
Paid time off (incremental with length of employment), paid sick leave (5 days), federal holidays, and annual end-of-year office closure
Costco membership
In-office coffee, tea, and snacks; catered birthday lunches
Company
Davidson & Seseri, LLC
Davidson and Seseri is a full-service immigration and nationality law firm located in Chicago, Illinois.
Founded in 2017
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mark Davidson
Partner
Company data provided by crunchbase