Meals on Wheels America · 1 day ago
Operations Administrative Assistant - 30 hours a week
Arlington, VA
Part-time
Hybrid
Entry Level
$44K/yr - $46K/yr
2+ years expMeals on Wheels America is the leadership organization supporting community-based programs dedicated to addressing senior hunger and isolation. The Operations Administrative Assistant will support the Operations team with various administrative tasks including payroll processing, accounts payable, and general office duties.
CharityElderlyFood DeliveryNon ProfitSocial
Responsibilities
Process bi-weekly and off-cycle payroll for all employees
Maintain payroll records and ensure accuracy of employee data
Ensure accurate filing of tax withholding information
Prepare and distribute W-2s, 1099s, and other year-end tax documents
Respond to employee inquiries regarding payroll issues
Assist with accounts payable and receivable processes
Assist with monthly bank statement and general ledger account reconciliations
Assist with preparation of financial reports and summaries for management
Support month-end and year-end closing procedures
Support the year-end Audit and IRS Form 990 preparation
Greet and welcome visitors in a warm and professional manner
Answer, screen, and forward incoming phone calls
Maintain the reception area and kitchen to ensure it is tidy and presentable
Receive, sort, and distribute mail and deliveries
Provide basic and accurate information in-person and via phone/email
Provide administrative support for the Operations team Senior Directors as needed
Assist with other tasks and projects as directed by the CFOO
Qualification
Required
High school diploma or equivalent; additional certification in Office Management is a plus
2+ years of experience in payroll and/or light bookkeeping preferred
Virginia Notary Public credentials a plus
Experience with Tallie, Bill.com, and Paycor software systems a plus
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent verbal and written communication skills
Excellent attention to detail and organizational skills
Strong customer service orientation
Proven work experience as a Front Office Representative, or similar role
Ability to maintain confidentiality and handle sensitive information
Model the Association's cultural attributes of Collaboration, Accountability, Respect, Empowerment and Service (C.A.R.E.S.)
Company
Meals on Wheels America
Meals on Wheels America is a social organization that supports community-based programs to improve health and quality of life for seniors.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$0.6MKey Investors
The Caesars FoundationPetSmart CharitiesUS LBM Foundation
2022-05-04Grant
2022-02-17Grant· $0.5M
2022-01-05Grant· $0.1M
Leadership Team
Colleen Clark (she/her)
Senior Director, Strategic Partnerships
Darell Scott, MBA
Director of Partnership Communications
Recent News
2025-11-04
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