Takeda · 6 days ago
Executive Assistant, Lead Support
Lexington, MA
Full-time
Onsite
Senior Level
$34.28/hr - $53.89/hr
5+ years expTakeda is a patient-focused company transforming patient care through innovative pharmaceuticals. In this role, you will provide advanced executive and administrative support to the Site Head, managing complex calendars and facilitating communication among stakeholders.
BiotechnologyHealth CareManufacturingMedicalPharmaceutical
Responsibilities
Manage executive schedules and coordinate complex calendars for leadership and site heads
Plan and execute multi-day leadership and functional events, including senior leadership team off-sites, town halls, and employee engagement activities
Oversee logistics for visits from senior leaders and external guests, patient speaker events, volunteer initiatives, and engagements with external parties
Handle procurement tasks such as office supplies, catering, information technology equipment, and new vendor setup
Draft and distribute communications for events and announcements; maintain functional distribution lists
Support onboarding activities and quarterly welcome receptions
Manage budgets, expense reports, and invoice reconciliation for events
Serve as liaison for internal and external contacts, including Talent Acquisition and above site leadership requests
Provide backup support for communications lead
Coordinate business continuity logistics during site disruptions
Routinely seek to optimize administrative tasks with simpler digital solutions
Provide guidance to extended or external staff as needed for complex events
Facilitate clear and professional communication with internal and external contacts
Prepare and format documents with advanced skills in business software
Identify and resolve administrative challenges using creative problem-solving
Qualification
Required
5+ years supporting senior executives and coordinating events
Proven experience managing executive schedules with attention to detail
Strong communication skills to represent the executive office professionally with diverse contacts
Advanced proficiency in business software for document preparation and formatting
Comfort using digital and artificial intelligence-enabled tools to streamline scheduling, document drafting, and event coordination, with sound judgment on confidentiality
Commitment to maintaining confidentiality and handling sensitive information responsibly
Ability to serve as an effective intermediary to facilitate communication
Experience coordinating events and operational activities at the site level
Skilled in managing multiple priorities with strong organizational abilities
Experience in budget management and expense reconciliation
Ability to apply innovative solutions to administrative challenges
Preferred
Bachelor's degree preferred
Benefits
Medical, dental, vision insurance
401(k) plan and company match
Short-term and long-term disability coverage
Basic life insurance
Tuition reimbursement program
Paid volunteer time off
Company holidays
Well-being benefits
Up to 80 hours of sick time
Up to 120 hours of paid vacation
Company
Takeda
Takeda is a biopharmaceutical company that researches and develops pharmaceutical drugs.
10001+ employees
H1B Sponsorship
Takeda has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (45)
2024 (39)
2023 (38)
2022 (34)
2021 (44)
2020 (18)
Funding
Current Stage
Public CompanyTotal Funding
$2.46B2025-06-27Post Ipo Debt· $2.4B
2016-09-01Grant· $19.8M
2016-05-08Grant· $38M
Leadership Team
Christophe Weber
President and CEO
Schuyler Fairfield
Senior Vice President, Global Head of Supply Chain
Recent News
2026-01-25
legacy.thefly.com
2026-01-23
2026-01-22
Company data provided by crunchbase