Russell Tobin · 3 days ago
Onboarding Specialist
Minneapolis, MN
Contract
Onsite
Entry Level
$18.36/hr - $21.60/hr
1+ years expRussell Tobin is seeking an Onboarding Specialist to deliver a seamless and compliant onboarding experience for new hires. The role involves coordinating onboarding activities, ensuring adherence to federal employment eligibility requirements, and maintaining effective relationships with HR and business partners.
ConsultingHuman ResourcesLegalStaffing Agency
Hiring Manager
Aramel R.
Responsibilities
Facilitate an end‐to‐end onboarding experience from pre‐employment through post‐hire, providing clear guidance and proactive communication to new hires, managers, and supporting departments
Oversee daily I‐9 activities including review of Section 1 and Section 2 completion, monitoring deadlines, conducting reverifications, and ensuring compliance with federal employment eligibility timelines
Manage onboarding and compliance cases through designated HR and case management systems, responding to inquiries and meeting established Service Level Agreements (SLAs)
Coordinate provisioning of equipment, system access, and security credentials to ensure timely access to required applications, tools, and resources
Maintain effective relationships with HR, recruiting, security, training, and business partners to support hiring needs, onboarding schedules, and training enrollment
Address and resolve escalations or exceptions involving candidates, employees, managers, or vendors, documenting outcomes and communicating with leadership as needed
Maintain working knowledge of company policies, employment eligibility regulations, and risk‐based processes while supporting audits, documentation reviews, and compliance monitoring
Safeguard sensitive personal and company information by adhering to strict confidentiality standards
Qualification
Required
Ability to anticipate the needs of internal clients
Exceptional Client Service
Highly organized and ability to handle multiple tasks
Clear ability to adapt quickly and remain agile and responsive
1–3 years of experience in HR, onboarding, compliance, or administrative support within a regulated environment
Working knowledge of Form I 9 requirements, including Section 1, Section 2, reverifications, and employment eligibility documentation
Experience with Workday, ServiceNow, or similar HR information systems
Strong attention to detail, accuracy, and ability to manage confidential information
Proven ability to manage multiple cases simultaneously and meet established SLAs
Exceptional communication, customer service, and problem solving skills
Ability to apply a risk based approach to decision making and issue resolution
Proficiency with Microsoft Office and comfort navigating digital workflows
Benefits
Comprehensive healthcare coverage (medical, dental, and vision plans)
Supplemental coverage (accident insurance, critical illness insurance and hospital indemnity)
401(k)-retirement savings
Life & disability insurance
An employee assistance program
Legal support
Auto, home insurance
Pet insurance
Employee discounts with preferred vendors
Company
Russell Tobin
Russell Tobin is a staffing and recruiting company that provides recruitment and staffing advisory services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
John Woronowich, JD
Vice President - Search, Staffing & Embedded Partnerships
Ashley Steger
Director of Talent Acquisition and People Operations- Embedded Partnerships
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