Russell Tobin · 7 hours ago
Onboarding Specialist
Minneapolis, MN
Contract
Onsite
New Grad, Entry Level
$20/hr - $21.60/hrRussell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. They are seeking an Onboarding Specialist to deliver a seamless and compliant onboarding experience for new hires while ensuring adherence to federal employment eligibility requirements.
ConsultingHuman ResourcesLegalStaffing Agency
Responsibilities
Facilitate an end‐to‐end onboarding experience from pre‐employment through post‐hire, ensuring new hires and managers receive clear guidance and timely support
Oversee daily I‐9 activity including reviewing Section 1 and Section 2 completion, identifying overdue or missing requirements, conducting reverifications, and partnering with employees and managers to ensure compliance with federal timelines
Manage an ongoing caseload through the Case Management System, responding to inquiries and ensuring tasks meet defined Service Level Agreements (SLAs)
Escalate complex issues involving candidates, employees, managers, HR partners, or external vendors as needed
Maintain strong working knowledge of company policies, procedures, employment eligibility regulations, and risk‐based processes
Support operational audits, documentation reviews, and compliance monitoring activities
Protect sensitive personal and company information by maintaining the highest standards of confidentiality
Utilize HR platforms such as Workday and ServiceNow to manage onboarding workflows, I‐9 tasks, and case documentation
Deliver a high‐quality customer experience by providing clear, accurate, and proactive communication throughout onboarding and I‐9 processes
Qualification
Required
Strong problem-solving skills
Attention to detail
Ability to manage a high-volume workload with precision
Confidentiality
Strong working knowledge of company policies and procedures
Knowledge of employment eligibility regulations
Experience with risk-based processes
Experience utilizing HR platforms such as Workday and ServiceNow
Ability to provide clear, accurate, and proactive communication
Experience in facilitating onboarding processes
Ability to oversee I-9 activity and ensure compliance with federal timelines
Experience managing a caseload through a Case Management System
Ability to escalate complex issues as needed
Experience supporting operational audits and compliance monitoring activities
Benefits
Comprehensive healthcare coverage (medical, dental, and vision plans)
Supplemental coverage (accident insurance, critical illness insurance and hospital indemnity)
A 401(k)-retirement savings
Life & disability insurance
An employee assistance program
Identity theft protection
Legal support
Auto and home insurance
Pet insurance
Employee discounts with some preferred vendors
Company
Russell Tobin
Russell Tobin is a staffing and recruiting company that provides recruitment and staffing advisory services.
Founded in 2010
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
John Woronowich, JD
Vice President - Search, Staffing & Embedded Partnerships
Ashley Steger
Director of Talent Acquisition and People Operations- Embedded Partnerships
Company data provided by crunchbase