NEOGOV · 5 hours ago
Administrative Support Specialist II - Manager's Office
Pittsboro, NC
Full-time
Onsite
Mid Level
$44K/yr - $56K/yrChatham County is seeking an Administrative Support Specialist II to join their team in the Manager's Office. This role involves providing primary administrative support, maintaining records, preparing reports, and assisting the public with various inquiries. The position offers an opportunity to develop skills in a community-focused environment while contributing to local government operations.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Greets visitors, residents, and customers both internal and external; answers telephone; provides information; forwards calls to appropriate party; assists the public with a wide variety of items and information and directs visitors to appropriate party
Distributes mail daily to appropriate locations
Prepares a variety of documents, including correspondence, memos, forms, reports, purchase orders, requisitions, contract routing forms, and answers routine correspondence independently
Enters a variety of complex data into computer system; gathers and compiles detailed information; prepares a variety of complex and specialized reports and spreadsheets; checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
Maintains daily calendar of appointments for multiple staff; administers the meeting room schedules, and coordinates meetings, appointments, conferences; makes travel and lodging arrangements and assists with event preparation and catering
Assists with budget process; processes purchase order request; administers bi-weekly payroll process; codes and reconciles invoices with purchase orders and statements; administers the rental process for the historic courthouse; performs calculations and posts items in accounting software; applies knowledge of policies and ordinances
Assists in the preparation and distribution of informational material and weekly updates
Prepares and maintains a variety of office files, accounts, and other complex and specialized records; compiles information and verifies data
Purchases supplies for employees and department, as well as obtains approval for and enters and tracks purchase orders
Operates a variety of standard office equipment, performs light maintenance on photocopy and scanning equipment, and coordinates the maintenance of office equipment and facility needs
Manages contract database and execution procedures, maintains and updates web pages, including uploading contracts and resolutions, and specialized data
Establishes working relationships with employees, officials, vendors, contractors, and the public
Performs other duties as assigned
Qualification
Required
High school diploma or GED with coursework in secretarial science, business administration, or related field
Moderate experience in administrative support and office operations
Ability to greet visitors, residents, and customers both internal and external
Ability to answer telephone and provide information
Ability to forward calls to appropriate party
Ability to assist the public with a wide variety of items and information
Ability to direct visitors to appropriate party
Ability to distribute mail daily to appropriate locations
Ability to prepare a variety of documents, including correspondence, memos, forms, reports, purchase orders, requisitions, contract routing forms
Ability to answer routine correspondence independently
Ability to enter a variety of complex data into computer system
Ability to gather and compile detailed information
Ability to prepare a variety of complex and specialized reports and spreadsheets
Ability to check and review a variety of data for accuracy, completeness, and conformance to established standards and procedures
Ability to maintain daily calendar of appointments for multiple staff
Ability to administer the meeting room schedules and coordinate meetings, appointments, conferences
Ability to make travel and lodging arrangements and assist with event preparation and catering
Ability to assist with budget process
Ability to process purchase order requests
Ability to administer bi-weekly payroll process
Ability to code and reconcile invoices with purchase orders and statements
Ability to administer the rental process for the historic courthouse
Ability to perform calculations and post items in accounting software
Ability to apply knowledge of policies and ordinances
Ability to assist in the preparation and distribution of informational material and weekly updates
Ability to prepare and maintain a variety of office files, accounts, and other complex and specialized records
Ability to compile information and verify data
Ability to purchase supplies for employees and department
Ability to obtain approval for and enter and track purchase orders
Ability to operate a variety of standard office equipment
Ability to perform light maintenance on photocopy and scanning equipment
Ability to coordinate the maintenance of office equipment and facility needs
Ability to manage contract database and execution procedures
Ability to maintain and update web pages, including uploading contracts and resolutions, and specialized data
Ability to establish working relationships with employees, officials, vendors, contractors, and the public
Ability to perform other duties as assigned
Benefits
Health care
Dental
Vision
Retirement
401(k)
Flexible spending accounts
Life insurance
Long-term disability
Holidays
Paid leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
Founded in 1999
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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