Savills · 2 days ago
Property Management Administrator - The Crown Estate
Margaret, AL
Full-time
Onsite
New Grad, Entry Level
£35K/yr - £38K/yrSavills is a leading global real estate services provider, and they are seeking a Property Management Administrator to support the property management team working on The Crown Estate. The role involves providing surveying support, managing client reports, and assisting in the general management of properties.
Property ManagementReal EstateStock Exchanges
Responsibilities
Diary Management and meeting cadence across all teams
Coordinate the completion and formatting of various client reports inc. Quarterly Liaison Meeting, Quarterly asset reports, Quarterly update of Asset brief documents
Update EPC schedule and Horizon, cross check with tenancy schedules
Collate slides for Quarterly Liaison Meeting presentation
Circulate reports from horizon inc. not limited to. Tenancy Schedule, Elog books
Attending meetings with the client minute taking and following up actions. Inc. Steering Group, Property Management Bi weekly and updating action log
Attend meetings with external provider and client (MEES)
Preparing Service Charge Reconciliations Reports
Updating reconciliation process tracker
Updating reconciliation portfolio look
Service Charge Budgets Reports
Updating Service Charge portfolio tracker
Analysing changes in spend and preparing graphs for budget sign off
Service Charge Budget Portfolio look
Preparing Budget and Reconciliation pack for customers using TCE work book template
Radio Licence Process for Managed Schemes
Monitor and coordinate client specific inbox and completion process
Coordinate and save to Share point service charge disputes / query tracker
Assist with set up & handover of properties
Raising PO and liaising with approvers
Billing of Fees
Travel bookings
Updating team and allocation sheet with responsibilities
KPI Returns coordinate and ensure deadline for return is met
Coordinate the completion of various trackers inc. customer alterations
Arrange property inspections
Assist in the general management of properties under the direction of the Property Manager(s)
Assist with collection of rents and other receivables
Compile Excel spreadsheets including new property budgets, void costs, insurance, etc
Prepare change notes for new clients, properties, leases & ongoing amendments to tenancies. This entails extracting information from Leases or other legal documents & populating database amendment forms
Deal with enquiries from tenants, clients, solicitors, local authorities, etc
Maintain manual and electronic files for each property in accordance with procedures
Liaise with the property accounts team over any property queries where necessary
Coding and certifying of invoices in line with property budget
Assist with accounts payable queries
Be familiar with the Compass internal reporting system and Client Portal and update from time to time
As a member of the Savills team, liaise with all management, technical and administration staff
Attend internal training courses and identify individual training needs
Daily management of Dynamics including raising invoices and jobs
Answering phones and dealing with enquiries or taking messages
Audio and copy typing including updating or producing schedules, presentations, pitches etc
Producing arrears analysis as required by individual surveyors
Run relevant reports from Compass
Run mid-year variance reports for surveyors as required
Undertake specific projects as requested by Head of Department
Monitor work referrals and assist Head of Department in maintaining log and ensuring transfers are received
Assist with management of FRI and Void properties as required
Qualification
Required
Must be computer literate in Word, Outlook, PowerPoint and have extensive skills in Microsoft Power Point
Previous property experience in an administrative or accounts capacity useful
Good organisational and co-ordination skills
Good verbal and written communication skills with a positive attitude and attention to detail
Excellent time management
Ability to multitask and to work accurately and effectively under pressure
Must understand the principles and practice of client care
Ability to work in a team and understand team dynamics
Company
Savills
Savills plc. is a global real estate services provider listed on the London Stock Exchange.
Founded in 1855
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Chris Mancini
CEO - Asia Pacific
Simon Shaw
Group Chief Executive Officer
Recent News
Irish Times
2026-01-16
2026-01-06
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