National Polytechnic College · 2 weeks ago
Admissions & Administrative Assistant
Henderson, Nevada, United States
Full-time
Onsite
Mid Level
$17/hr - $20/hrNational Polytechnic College (NPC) is seeking a part-time Admissions & Administrative Assistant for our Nevada campus. This entry-level position provides front office, administrative, and admissions support to students.
Higher Education
Responsibilities
Serve as the primary front office representative, greeting all guests, prospective students, enrolled students, staff, and instructors in a professional manner
Answer, screen, transfer, and document all incoming phone calls accurately; record and forward messages to the appropriate department or individual
Provide prospective students with initial enrollment application forms and general information
Perform clerical duties including copying, scanning, and document preparation
Prepare and maintain student files for Registrar, Career Services, Student Services, Financial Aid, and instructors, ensuring all required admissions and regulatory documentation is complete
Maintain accurate filing systems and student records in compliance with school, state, and federal requirements
Track and record appointments, and daily call logs; submit logs to appropriate departments
Report incidents of non-compliance with school policies by students, staff, or instructors to the Director of Operations or Director immediately
Promote and recruit prospective students for NPC’s diploma and degree programs, with a focus on medical imaging programs
Contact prospective students via phone, email, and text to schedule interviews and campus visits
Conduct admissions activities with integrity while adhering to the Admissions Code of Ethics and all regulatory guidelines
Communicate program information accurately and avoid misrepresentation at all times
Assist prospective students through the admissions process and schedule orientation sessions prior to program start dates
Provide superior customer service to prospective, future, and current students in person and through all communication channels
Enter all admissions and recruitment activity into the college database accurately and in a timely manner
Maintain, organize, and submit admissions paperwork, inquiries, reports, and required documentation
Forecast incoming student enrollment by program to assist with classroom and capacity planning
Participate in outreach, referrals, and off-site recruitment events as assigned
Provide feedback to campus leadership regarding recruitment successes, challenges, and opportunities for improvement
Attend required workshops, training sessions, and seminars related to admissions, compliance, and administrative duties
Work collaboratively with campus departments to support student success and a team-oriented environment
Perform other related duties as assigned
Qualification
Required
Proficiency in Microsoft Office (Word, Excel, Outlook, Office/365)
Strong organizational and time-management skills with high attention to detail
Excellent verbal and written communication skills
Ability to analyze, interpret, and accurately enter data
Customer-service driven with a professional demeanor in person, over the phone, and in writing
Ability to work in a fast-paced, goal-oriented environment and adapt to changing priorities
Strong interpersonal skills and ability to build effective working relationships with students, staff, faculty, and the public
Ability to work independently while also contributing as a team player
Reliable transportation for off-site recruitment or partner visits, if required
High School Diploma or equivalent required
Preferred
College degree preferred
Previous administrative, receptionist, customer service, or admissions experience preferred
Sales or recruitment background is a plus
Bilingual English/Spanish is a plus
Company
National Polytechnic College
It is our mission to provide our community with a meaningful education in a comfortable learning environment to improve the quality of life and satisfy student needs.
Founded in 1996
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase