State of Oregon · 1 day ago
Program Administrative Assistant (Job Share/Part-Time, 20 hours a week)
Salem | DAS | General Services Building
Full-time, Part-time
Hybrid
Entry Level
$2,103.50/mo - $2,921/mo
2+ years expThe State of Oregon's Department of Administrative Services is seeking a part-time Program Administrative Assistant to support the statewide Risk Management program. This role involves providing administrative and program support, coordinating meetings and events, and serving as a liaison with various stakeholders.
GovernmentRecyclingSustainabilityWaste Management
No H1B
Responsibilities
Serving as a liaison with agencies, partners, and program customers
Supporting program managers with tracking projects, research, and reports
Coordinating meetings, trainings, and events
Managing shared inboxes, records, templates, and shared drives
Maintaining program files, databases, and administrative resources
Supporting risk consultation activities, including claims coordination, billing, and reporting
Assisting with website updates and administrative support across risk programs
Helping administer the Citizen Report program related to state vehicle use
Qualification
Required
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
An equivalent combination of education and experience
Commitment to fostering an inclusive and respectful work environment that values diverse perspectives
Experience providing administrative or program support in a collaborative office environment
Strong organizational and time-management skills, with the ability to manage routine tasks and shifting priorities
Experience working with the public through multiple communication channels which include phone, email and in person customer contacts, including the ability to deescalate confrontational conversations
Ability to coordinate meetings, trainings, or events, including scheduling and documentation
Proficiency with common office and document tools (such as Microsoft Office); experience with Adobe Pro or similar tools is helpful but not required
Ability to work independently and as part of a team, while handling information with care and professionalism
Experience with how to handle public records
Benefits
Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family. Additional benefits include life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.
Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service.
Retirement Benefits: Membership in Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
Wellness Resources: Support for work-life balance, health, and overall well-being.
Career Development: Opportunities for professional growth and advancement.
Commuting: Access to Get There - Oregon’s carpool matching tool and trip planner.
Student Loan Forgiveness: Potential eligibility for the Public Service Loan Forgiveness (PSLF) program.
Company
State of Oregon
Official LinkedIn page for the state of Oregon. Oregon is a state in the Pacific Northwest region of the United States.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.5M
Leadership Team
William Wise
Chief Executive Officer
Kate Nass
Chief Financial Officer
Recent News
2025-05-04
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