Connecticut Department of Administrative Services · 4 days ago
Fiscal/Administrative Assistant(Office/On-Site)
Rocky Hill, CT
Full-time
Onsite
Mid Level
$66K/yr - $84K/yr
4+ years expThe Connecticut Department of Administrative Services is seeking a qualified and experienced individual for the position of Fiscal Administrative Assistant within Fiscal Services. The role involves performing paraprofessional work in fiscal and administrative activities, including bookkeeping, accounts receivable, and preparing financial statements.
GovernmentService IndustrySocial Assistance
Responsibilities
Performs paraprofessional level work in fiscal and administrative activities
Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities
Prepares simple financial statements and assists in preparation of complex financial statements
Calculates rates involving complex arithmetical formulas
Gathers and consolidates payroll and expenditure data for budget preparation
Ensures that expenditures plus encumbrances are within appropriation limits
Reviews routine expenditures for compliance with itemized budgets
Utilizes EDP systems for financial records and reports
Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals
Independently prepares renewal or new contracts based on awards
Ensures that routine payments are in compliance with contract provisions
Performs related duties as required
Qualification
Required
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices
Knowledge of basic procedures of budget preparation and control
Knowledge of payroll procedures, purchasing procedures and contract preparation
Interpersonal skills
Oral and written communication skills
Considerable ability in arithmetic computations
Ability to audit financial documents
Ability to understand and apply statutes and regulations
Ability to utilize EDP systems for financial management
Preferred
Experience using PeopleSoft or similar electronic financial software for purchasing, accounts payable and asset management
Experience with procurement and contracting for goods and services
Experience using Microsoft Office Suite, Teams, Outlook, Word and Excel Pivot Tables
Experience maintaining, balancing, and reconciling accounts
Experience with oral and written financial communications with internal and external stakeholders on financial matters
Experience with Purchasing Card (P-card) program, including transaction review, reporting, and compliance monitoring
Experience coordinating solicitation activities and managing contractual obligations
Benefits
Professional growth and development opportunities
A healthy work/life balance to all employees
Company
Connecticut Department of Administrative Services
Connecticut Department of Administrative Services is a government firm that offers business functions to state agencies and municipalities.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jenna Lynn Fusco, MS, SHRM-CP
Human Resources Business Partner 3 (Director of HR)
Natalie S. Wagner
Director of Strategic Operations and Partnerships
Recent News
2025-06-01
Hartford Business Journal
2025-01-21
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