USAJOBS · 3 days ago
Supervisory Acquisition & Utilization Specialist
San Antonio, Texas, USA
Full-time
Onsite
Mid, Senior Level
$91K/yr - $118K/yr
1+ years expUSAJOBS is seeking a Supervisory Acquisition & Utilization Specialist to serve as a liaison and advisor on contract-related services focusing on critical clinical and healthcare services. The role involves overseeing procurement for a wide variety of items to support project managers, program managers, and stakeholders.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Develop acquisition and procurement metrics that identify business objectives and goals
Perform cost containment strategies, ensuring the effectiveness, quality and economy of operations
Participate in the development of acquisition and procurement education and training documentation
Evaluate business practices and develop acquisition strategies for the planning of lifecycle management in order to support the medical facility's mission
Conduct short, mid and long-term advanced planning for expendable items and durable medical equipment
Develop performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans (QASP), market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times and reporting requirements
Review procurement documents for accuracy, adequacy and completeness, and assist service line managers as needed to ensure the final documents are acceptable
Manage, review and develop sole source justifications in relation to cost, limited availability or unusual nature based on health care resource needs
Review contracts, work directives, and other ordering instruments to extract schedules of deliverable items and services and maintains records of performance and delivery against those schedules
Assist in the development of procurement documents to ensure conformity to requirements including sole source justifications, government estimates, evaluation criteria, options, funding, delivery schedules, and lead times
Develop position descriptions and performance standards and conduct performance reviews
Develop the ability of subordinate staff as appropriate to perform and contribute to the organization through coaching, mentoring, and by granting opportunities to learn through formal and informal methods
Ensure subordinates independently manage acquisition packages and procurement of expendable and non-expendable supplies
Oversee and supervise a variety of employees
Plan and direct a business procurement planning program
Coordinate evaluating the impact of anticipated new technologies on supply processes and customer services
Validate market research on product pricing and performance
Oversee the use of automated inventory management systems
Develop automated tools to support maintenance supply chain management research, simulation and analysis
Analyze, study, develop, and direct systems with acquisition and contracting requirements
Analyze and advise on supply/durable medical equipment purchase recommendations
Resolve informal complaints and grievances
Develop partnerships to maximize overall supply chain management
Influence managers and officials to understand and implement findings and recommendations for organizational improvement or program effectiveness
Collaborate with leadership personnel in developing acquisition, procurement, contracting and supply chain management strategies
Provide detailed data analysis
Conduct special surveys as necessary
Analyze and prepare detailed reports by conducting cost analysis
Analyze, coordinate and control management of acquisition to support preparation of long-range expendable and non-expendable procurement needs
Review and analyze performance measures and implement process improvements
Manage and maintain controls to ensure that contracts are executed in accordance with terms
Recommend contract termination and need to exercise option years of the contract based on contract performance monitors, funds availability, and the need for continuation of services being rendered
Oversee and ensure compliance with the terms of contracts to determine modifications
Monitor contract expenditures requiring funds control (e.g. monitoring labor hour contracts to ensure funding levels are not exceeded)
Monitor and manage multiple inventory fund control points
Resolve conflicting requirements of several supply program areas
Interface with fiscal/budget and contracting staff to resolve inventory related issues
Implement best practices, principles, tools and concepts to evaluate and improve acquisition and procurement performance
Identify opportunities for and direct analysis of potential cost savings, efficiencies, and process improvements using quantitative analysis and historical usage patterns
Participate in root cause analysis of acquisition and procurement processes and resolve complex supply chain management problems
Qualification
Required
You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization
Specialized Experience: Examples of specialized experience would typically include, but are not limited to: serving as a team lead or senior specialist assisting with the direction and control of supply chain planning; handling contract related services, product acquisition, and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g. performance work statements and objectives, cost benefit analysis, sole source justifications, etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms
This position requires some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management, contracting, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations
You will be rated on the following Competencies for this position: Administration and Management, Attention to Detail, Communication, Contracting/Procurement, Control of Funds, Leadership, Problem Solving, Technology Application
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
Late StageRecent News
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