Tri-Counties Regional Center · 2 days ago
2125 Community Development Coordinator Bilingual pref -
Oxnard, CA
Full-time
Hybrid
Entry, Mid Level
2+ years expTri-Counties Regional Center is seeking a Community Development Coordinator with bilingual preference. The role involves processing and managing vendorization requests for service providers, ensuring compliance with regulatory requirements, and maintaining databases for vendor information.
AssociationHealth CareNon Profit
Responsibilities
Process and manage all information required to establish new service providers
Utilizes the Department of Developmental Services (DDS) Provider Directory solution to process and track new vendorization requests including courtesy vendorizations
Ensures compliance with DDS’s Standardized Vendorization Process, including meeting timelines
Send out vendor packet within the mandated Standardized Vendorization Process time limit
Tracks dates vendor packets were sent and received
Reviews vendor applicant documents and follows up as needed for completeness
Assign new vendor numbers and enters service provider information into Sandis and Uniform Fiscal System within 5 days of receipt of completed vendor packet
Prepares and sends out payment agreements for service providers not subject to full contracts
Develop and deliver new service provider approval letters and distribute them to pertinent agencies within 2 days of approval
Creates and maintains electronic vendor files with relevant correspondence and documentation
Process service provider changes of ownership/business entity type within the DDS Provider Directory
Updates vendor information in Sandis and vendor file within 5 days of notification of change
Researches, manages, and maintains the Title 17 Service Code requirement spreadsheet in accordance with statutory, regulatory, policy and procedural changes
Function as liaison with DDS on vendoring related issues
Researches and presents at regularly scheduled internal meetings (Resource Development/Department of Financial Administration, Service Review Committee and Operations Committees.)
Conducts biennial vendor file reviews in accordance with the TCRC Biennial Vendor File Review Procedure
Initiates correspondence to providers regarding updating and submitting information, including, qualifications, certifications, training, updated organizational charts, proof of insurance, and compliance with the Vendor Ownership Disclosure Statement (DS1891) requirements
Collect data from the Resource Development (RD) team for reporting purposes
Designs and maintain databases to assign new vendor numbers
Keeps current with knowledge regarding directives issued by DDS and regulatory changes. [KP4] Works with third party contractors to track vendor insurance and Vendor Ownership Disclosure Statement (DS1891) compliance
Keeps current on the Standardized Vendorization Process and Title 17 requirements and provides training RD Office Hours to TCRC staff
Develops and updates informational materials related to vendoring to be posted on agency’s intranet and/or external website
Work on various special projects as requested by the Director of CDD or RD Manager
Qualification
Required
Proficiency in Word, including merge files; tables; labels; automatic outline formatting; template creation (.dot files) and use
Proficiency in Excel, including formulas, data sorting, and pivot tables
Proficiency in Box
Proficiency in DocuSign
Understanding of database creation and use to enable high-level functioning in Sandis (data entry and editing, using, and creating queries)
Windows: document searches, folder, and shortcut creation
Use of internet to research provider information, relevant legislation, DDS, and other agency websites (e.g., Community Care Licensing, Board of Behavior Analysts, and other licensing agencies)
Strong detail orientation. Checks all work for accuracy and thoroughness
Excellent research skills including use of internet
Excellent organizational skills. Must be able to manage multiple projects and tasks
Excellent analytical and critical thinking skills. Ability to think proactively to minimize problems and identify areas of improvement
Proficiency in composing and editing business correspondence
Ability to maintain positive working relationships with internal and external parties
Excellent grammar, spelling, and punctuation skills
Coordinate dissemination of information according to time-sensitive schedules
Excellent oral communications skills
TCRC policies and procedures
Title 17 requirements for vendorization
Lanterman act as it applies to service provisions
Valid California driver's license and proof of automobile insurance required
Adequate manual dexterity and coordination for operation of a computer and other standard office equipment is required for this position
The ability to sit at a workstation for long periods of time, the ability to read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mail are all required on a daily basis
The ability to travel to another work-site location is absolutely required on a daily basis
The ability to stand, sit or walk for moderate distances on uneven terrain is also required on a daily basis
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or control and reach with hands and arms
The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat
The employee must frequently lift and/or move up to 10 lbs. and infrequently up to 20 lbs
Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus
Preferred
Sandis proficiency preferred
Preferred fluency in reading and writing in Spanish
Contract experience preferred
Bachelor's Degree with two years' experience in the regional center system, or in administration, business, or accounting
OR, Associate degree with five years' work experience in the regional center system, or in administration, business, or accounting
OR, six or more years Tri-Counties Regional Center experience
Company
Tri-Counties Regional Center
Tri-Counties Regional Center provides supports and services for individuals with developmental disabilities living.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase