Preferred Travel Group · 1 day ago
Executive Assistant
Newport Beach, CA
Full-time
Onsite
Mid Level
$70K/yr - $90K/yrPreferred Travel Group is dedicated to fostering a collaborative and inclusive environment in the hospitality industry. They are seeking a highly organized Executive Assistant to support their Chief Revenue Officer, Chief Financial Officer, and the Americas Regional Team, focusing on managing complex calendars, travel arrangements, and providing polished executive support.
HospitalityRestaurantsTourismTravel
Responsibilities
Manage complex calendars; schedule and assist in preparation for meetings and coordinate logistics with internal teams and external partners
Book and manage travel (flights/hotels/ground); prepare detailed itineraries
Prepare and process expense reports; support other financial coordination tasks
Provide polished support for special projects and ad hoc initiatives
Maintain guest feedback processes; perform data entry and compile reports
Serve as backup administrative support for the Newport Beach Office Manager
Own preparations for visiting business partners: meeting room setup, on site coordination, catering, and post meeting clean up
Greet guests professionally and provide assistance as appropriate
Prepare and own agendas for bi weekly Americas team calls; capture notes and follow ups
Lead regional outreach activities, including drafting and distributing the monthly “From Your Regional VPs” newsletter (draft content; review with Regional leadership; deploy to hotel contacts)
Support business review preparation for the Western Region and join select partnership calls or local meetings to learn and assist
Act as regional champion—share updates/resources, motivate hotel ambassadors, conduct occasional 1:1 hotel engagement calls
Assist in auditing partner hotel engagement and solicit participation in key initiatives
Solicit hotel participation in key initiatives (e.g., Past Guest Invite, Reward Nights)
Provide additional support for important clients as needed
Qualification
Required
Proven experience in an EA/administrative support role or equivalent professional experience demonstrating comparable capability
Ability to interact professionally with staff at all levels in a fast paced environment, with confidence and confidentiality
Excellent written and verbal communication skills; exceptional attention to detail
Intermediate to advanced proficiency with Microsoft Office; SharePoint and CRM experience a plus
Demonstrated ability to manage multiple projects alongside regular tasks
Exceptionally well organized and flexible; strong team orientation
Hospitality industry or international travel experience is a plus
Proactive thinker able to work independently across multiple departments
Preferred
Experience coordinating executive level communications, newsletters, and event logistics
Familiarity with content management across SharePoint/PreferredNet and basic website update workflows
Comfort supporting regional programs and partner engagement
Company
Preferred Travel Group
Preferred Travel Group manages hospitality brands and offers services to hotels, travel businesses, and destinations.
Founded in 1968
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Hiren Chandiramani
Chief Financial Officer
Company data provided by crunchbase