Hoefer Welker · 8 hours ago
Project Coordinator
Dallas, TX
Full-time
Onsite
New Grad, Entry Level
0+ years expHoefer Welker's Clinical Technology Solutions provides medical equipment planning and technology consulting services within the healthcare architectural design and construction industry. This role will support project managers by performing various project-level support functions, including data entry, documentation preparation, and vendor communication.
Product Design
Responsibilities
Support studio team members in preparation of written project documentation, including specifications, narratives, letters (Word documents) with draft content
Interact with equipment vendors to gather and organize price quotations
Data-entry and reporting within medical equipment database application (Attainia)
Research and gather technical specifications from vendor web sites or via direct communication
Assist with reviewing architectural floorplans and comparing to equipment database data
Assist with organizing project phase deliverables (BlueBeam, database reports, spreadsheets)
Assist with maintaining electronic project filing
Support studio team members in creating and maintaining project team contact lists
Set up Deltek pursuit workplan/schedule from PM notes
Assist with coordinating project team communications, meetings, etc
Assist with preparing and coordination of consultant proposals and agreements
Setup/update Deltek Project Plan from PM notes
Update RFP with amendments and client responses, when applicable
Assist with submittals and RFI’s through Newforma software or other project file transfer methods
Assist with maintaining electronic project files
Support studio team members in preparation of written project documentation, including specifications, narratives, letters (word documents) with draft content, format, headers & footers, table of contents, etc
Schedule, attend and prepare meeting agendas and notes
Assist with submitting project managers expense reports and reconciling bank statements, when applicable
Qualification
Required
High school diploma or equivalent
0-3 years of experience in a related project support role
Possession of a valid motor vehicle operator's license
Willingness to use insured personal vehicle in the course of employment
Excellent organizational and multi-tasking skills
Exceptional intuitiveness
Ability to work effectively in a professional atmosphere
Strong written and oral communication skills
Knowledge of standard office policies, procedures and standards
General computer knowledge
Proficient in Microsoft Office products including Word, Excel, Outlook, Teams
Ability to organize electronic folder systems
Ability to demonstrate effective communication and mentorship/leadership skills
Excellent problem-solving skills
Self-motivated with a strong work ethic
Ability to consistently meet project deadlines and performance goals
Ability to work independently and with various disciplines and types of people
Committed to being an effective, contributing team player
Detail oriented
Able to perform each essential duty satisfactorily
Preferred
Some college preferred
Experience in an architecture office is desirable, but not essential
Experience with BlueBeam, Adobe PDF, Attainia medical equipment planning database a plus
Company
Hoefer Welker
Founded in 1996, Hoefer Welker is a full-service design firm offering architecture, interior design, MEP engineering, and medical equipment planning and technology consulting.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Mitch Hoefer
CEO & Partner
Chris Andersen
Partner and CFO
Recent News
2025-06-13
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