NEOGOV · 1 day ago
Administrative Assistant II - City Manager's Office (Part-Time 32 Hours Per Week)
Hollywood, FL
Full-time, Part-time
Onsite
Mid, Senior Level
$26.60/hr - $42.56/hr
5+ years expThe City of Hollywood is one of the largest cities in Broward County, providing an energetic and collaborative work environment. They are seeking an Administrative Assistant II to support the City Manager’s Office with advanced administrative tasks, including managing sensitive information and coordinating meetings.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Coordinates and provides administrative support to the executives in the City Manager’s office
Prepares superior with necessary information/documentation in advance of scheduled meetings
Acts as receptionist, screening visitors and answering telephone calls
Picks up and separates mail for all members of the office
Responds to telephone and in-person inquiries; greets the public and city officials; answers various inquiries personally; handles citizen complaints; provides information on departmental services and functions
Schedules appointments and meetings, maintains appointment calendar and meeting room calendar; coordinates special projects or committees as directed by superior; makes travel arrangements
Handles sensitive and confidential information with professionalism
Opens, reads, copies, and distributes incoming e-mail and correspondence
Enters the requisition of supplies, publications, equipment, services, and contracts
Composes and types letters and memoranda independently or from brief instructions
Compiles data in a systematic manner, creating spreadsheets, tables and formulas as needed for reporting and analysis
Sets up and maintains complex and specialized filing systems
Operates a computer, copier, printer, and other standard office equipment
Collects and compiles data for administrative and annual reports, bulletins, documents, etc
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
Establish and maintain effective and professional relationships with work colleagues, supervisors, and managers
Performs related work as required for this position description only
Qualification
Required
Associate degree with a minimum of five (5) years as an executive secretary, three (3) of which preferred in the public sector, or an equivalent combination of training and experience
Experience must include the use of computers and standard software applications such as Word, Outlook, and Excel
Valid Driver's License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record
Knowledge of modern office terminology, methods, practices, and procedures
Knowledge of modern information systems, spreadsheets, database management and software
Knowledge of departmental and municipal rules, regulations, policies, and procedures
Knowledge of arithmetic, spelling, grammar, punctuation, and vocabulary
Knowledge of modern management practices and principles
Skill in the operation of modern office equipment
Skill in the use of Microsoft Office including, Outlook, Word, Excel, and PowerPoint
Skill in organizing workflow and coordinating activities
Skill in working within the constraints of a budget
Ability to understand and follow complex oral and written instructions
Ability to develop and modify work procedures, methods, and processes to improve efficiency
Ability to compose effective correspondence
Ability to ensure confidentiality in all matters
Ability to communicate information tactfully and impartially
Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers, and the public
Preferred
Bachelor's Degree or college level course work in business, public administration, computer applications or any related field; an equivalent combination of training and experience
Benefits
Medical, Dental, Vision and Flexible Spending Plans
4-Day Work Week
Award Winning Wellness Program
Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
Federal Student Loan Forgiveness Program
Paid vacation following their employment anniversary date
Paid six (6) hours per holiday
Accrue six hours (6) per month in sick leave
12 hours each fiscal year of use-it-or-lose-it time off
Bereavement leave
Longevity compensation added to their base salary
City contribution to a Nationwide deferred comp 457 plan
Option of coverage in the City’s health insurance plans
Option to purchase vision coverage through payroll deductions
Health Reimbursement Account
Participate in the City’s Work/Life Assistance Program
Access to the City’s fitness facility free of charge
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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2025-10-31
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