Acquire4Hire · 3 hours ago
Office Assistant
Springfield, IL
Full-time
Onsite
New Grad, Entry LevelAcquire4Hire is seeking an Office Assistant to perform various clerical duties within the office. The role involves answering telephones, bookkeeping, and maintaining office systems, as well as communicating with customers and managing records.
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Responsibilities
Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
Answer telephones, direct calls, and take messages
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Complete and mail bills, contracts, policies, invoices, or checks
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
Compute, record, and proofread data and other information, such as records or reports
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
Review files, records, and other documents to obtain information to respond to requests
Deliver messages and run errands
Inventory and order materials, supplies, and services
Complete work schedules, manage calendars, and arrange appointments
Process and prepare documents, such as business or government forms and expense reports
Monitor and direct the work of lower-level clerks
Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters
Count, weigh, measure, or organize materials
Train other staff members to perform work activities, such as using computer applications
Prepare meeting agendas, attend meetings, and record and transcribe minutes
Troubleshoot problems involving office equipment, such as computer hardware and software
Qualification
Required
Prepare cash for deposit or disbursement
Execute sales or other financial transactions
Collect deposits, payments or fees
Confer with coworkers to coordinate work activities
Respond to customer problems or complaints
Answer telephones to direct calls or provide information
Compile data or documentation
File documents or records
Send information, materials or documentation
Operate office equipment
Check data for recording errors
Proofread documents, records, or other files to ensure accuracy
Maintain inventory records
Sort mail
Distribute incoming mail
Search files, databases or reference materials to obtain needed information
Provide information to coworkers
Monitor inventories of products or materials
Schedule appointments
Prepare employee work schedules
Prepare documentation for contracts, transactions, or regulatory compliance
Supervise clerical or administrative personnel
Proofread documents, records, or other files to ensure accuracy
Train personnel
Transcribe spoken or written information
Record information from meetings or other formal proceedings
Maintain office equipment in proper operating condition
Make travel, accommodations, or entertainment arrangements for others
Preferred
Adobe Systems Adobe Acrobat
Adobe Systems Adobe InDesign
Blackbaud The Raiser's Edge
Blackboard
Data entry software
FileMaker Pro
IBM Notes
Intuit QuickBooks
LexisNexis
Medical condition coding software
Medical procedure coding software
MEDITECH software
Microsoft Access
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Publisher
Oracle JD Edwards EnterpriseOne
Oracle PeopleSoft
Sage 50 Accounting
SAP
Yardi
10-key calculators
Alpha Software Alpha Five
Appointment scheduling software
Billing software
Bookkeeping software
Computer laser printers
Computer terminals
Data input scanners
Desktop computers
Dictation equipment
Digital duplicating machines
Electric typewriters
Electronic Data Interchange EDI systems
Filing system software
Google Docs
IBM Check Processing Control System CPSC
Laptop computers
Laser facsimile machines
Letter folding machines
Mavenlink
Microsoft Office
Microsoft Windows
Microsoft Word
Multi-line telephone systems
Personal computers
Photocopiers
Photocopying equipment
Postage machines
Propertyware
Records management software
Salesforce.com Salesforce CRM
Scanners
Spreadsheet software
St. Paul Travelers e-CARMA
Switchboards
Transcription system software
Typewriters
Voice mail systems
Web browser software
Word processing software
Company
Acquire4Hire
Acquire4Hire offers a scalable applicant tracking system for business networks, franchises, and multi-location organizations.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase