Terra Sonic International · 2 months ago
Administrative Assistant / Sales & Mktg Coord
Marietta, OH, US
Full-time
Onsite
Mid Level
3+ years expTerra Sonic International is seeking an Administrative Office Assistant & Sales/Marketing Coordinator to oversee daily administrative operations and support the Sales and Marketing departments. This role requires exceptional organizational and communication skills to manage office functions, assist in sales processes, and coordinate marketing efforts.
Industrial EngineeringIndustrial ManufacturingManufacturing
Responsibilities
Oversee and manage the general day-to-day administrative functions of the office
Ensure the office environment is organized, maintained, and operating smoothly
Manage office supplies inventory, purchasing, and vendor relations (e.g., cleaning services, utilities, technology providers)
Serve as the primary point of contact for external vendors and building management
Manage executive calendars, schedule meetings, and coordinate complex travel arrangements
Prepare and edit correspondence, communications, presentations, and other documents
Manage incoming and outgoing communications, including mail, email, and phone calls, directing inquiries appropriately
Maintain organized physical and electronic filing systems
Research and analysis projects for Senior Management
Assist the Sales Team with preparing quotes, bids, proposals, and presentation materials
Manage and maintain the Customer Relationship Management (CRM) system (i.e., Salesforce), ensuring data accuracy and integrity
Track sales leads, update pipeline status, and generate regular sales reports for management review
Coordinate client meetings, site visits, DEMO schedule, and follow-up communications
Function as secondary point of contact for key clients, fielding inquires and ensuring high-quality customer service
Process and track sales orders, ensuring all necessary documentation is completed
Assist the Marketing team with the coordination and execution of marketing campaigns (e.g., email blasts, direct mail, social media scheduling)
Coordinate the production of marketing materials, including liaising with external designers, printers, and vendors
Maintain and update the company website and social media channels with fresh content as directed
Plan, coordinate, and execute logistics for company events, trade shows, conferences, and internal meetings
Manage event budgets, vendor contracts, and promotional materials
Gather and track basic marketing metrics (e.g., email open rates, website traffic) to assist with reporting campaign effectiveness
Qualification
Required
Minimum of [3-5] years of experience in an administrative or office management role
Prior experience supporting a Sales and/or Marketing team is required
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential
Demonstrable experience with CRM software (e.g., Salesforce)
Exceptional Organizational Skills: Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment
Strong Communication: Excellent verbal and written communication skills, professional phone etiquette, and the ability to interact effectively with all levels of staff, clients, and vendors
Proactive & Resourceful: Self-motivated, with a strong ability to take initiative and solve problems independently
Attention to Detail: Meticulous and highly accurate in all tasks, especially when managing data and financial information
Confidentiality: Proven ability to handle sensitive information with discretion and integrity
Preferred
Education: Associate or bachelor's degree in business administration, Marketing, Communications, or a related field preferred
Familiarity with marketing platforms (e.g., Mailchimp, Hootsuite) is a plus
Company
Terra Sonic International
Terra Sonic International is an industrial engineering company that specializes in the rig, head, and tooling components.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Rudolph John Lehman
CEO
Recent News
2025-03-02
2025-03-02
Company data provided by crunchbase