Virginia Department of Transportation · 8 hours ago
19988 - Administrative Asst
Bristol, TN
Full-time
Onsite
New Grad, Entry LevelThe Virginia Department of Transportation is seeking an Administrative Assistant to provide administrative or technical support to a manager or work group. The role involves coordinating workflow processes, scheduling meetings, and maintaining records while ensuring compliance with agency guidelines.
GovernmentSeafood
Responsibilities
Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, CTB members, citizens, and other external participants
Prepare agendas, meeting minutes and track action items
Prepare letters to appropriate individuals within and outside VDOT
Coordinate functions and special events as needed, contacting attendees, making arrangements with hotels and restaurants, arrange lodging, meals and equipment if needed
Coordinate registration for staff for various conferences and seminars
Receive information, compile and prepare specific responses and reports
Prepare letters and memos regarding confidential and sensitive issues
Provide diverse administrative and technical support to a manager, work group, section, district or division
Handle phone calls, contacts and communications from VDOT staff and others external to the organization
Prepare correspondence or reports
Provide guidance to standard operating policies and procedures
Provide clerical and administrative support
Transcribe and edit data, format and edit from notes and rough drafts, and type materials related to specific projects
Prepare outgoing correspondence
May create and analyze reports and graphs
Assist with the scheduling and setups for training
Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines
Maintain files, records or systems for assigned area
Maintain files for pending items awaiting responses
Update documents, manuals, or other agency officials records and lists
Pick up mail, sort, date and route to appropriate staff members
Track travel requisitions for unit managers and staff
Independently makes travel arrangements and hotel reservations
Qualification
Required
Ability to communicate effectively orally and in writing
Ability to compile, coordinate and prepare reports
Ability to handle confidential and sensitive issues appropriately
Ability to perform under pressure and meet deadlines
Experience applying executive administrative practices
Experience applying office business practices and principles
Skill in filing and document management
Skill in providing and promoting good customer service to internal and external customers
Skill in the use of computers and software applications to include Microsoft Office
Preferred
A combination of training, experience, or education in General office Practices, Procedures or related field desired
Ability to work independently
Experience interpreting and applying policies and procedures
Company
Virginia Department of Transportation
The Virginia Department of Transportation (VDOT) is responsible for building, maintaining and operating the state's roads, bridges and tunnels.
Founded in 1875
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$1.9MKey Investors
U.S. Department of Agriculture
2022-02-16Grant· $1.9M
Leadership Team
Laura Farmer
Chief Financial Officer
Edward Cooper
Deputy Chief Information Officer
Recent News
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