Polsinelli · 3 hours ago
Video Conferencing Coordinator
Kansas City, MO
Full-time
Onsite
New Grad, Entry LevelPolsinelli is a national law firm headquartered in Kansas City, MO, seeking a Video Conferencing Coordinator. This role is responsible for the day-to-day scheduling, operation, and support of videoconferencing and audio conferencing technologies across the firm.
ConsultingInsuranceLegalProfessional Services
Responsibilities
Oversee and coordinate videoconferencing, audio conferencing, and meeting room scheduling across the firm to ensure conflicts are avoided and meetings run smoothly
Manage and operate videoconferencing and audiovisual platforms, including tools such as Cisco Telepresence Management Suite (TMS), Cisco Meeting Manager (CMM), WebEx, Zoom, Microsoft Teams (or similar), and meeting room scheduling systems
Maintain daily awareness of scheduled meetings, proactively identifying and resolving conflicts, technical risks, or resource gaps before meetings begin
Provide live monitoring and real-time support for videoconference sessions, including remote testing, room setup, camera and microphone placement, lighting adjustments, and audio/video checks
Deliver in-person support for high-priority meetings, events, and firmwide programs, including occasional after-hours or weekend support as required by business needs
Assist attorneys and staff with connecting laptops and mobile devices to audiovisual systems for content sharing and presentations
Set up, move, and maintain portable audiovisual equipment in conference rooms and event spaces as needed
Support special events and firmwide programs, ensuring audiovisual needs are met from planning through execution
Edit, upload, and manage recorded content from videoconferencing sessions, webinars, and presentations
Maintain inventory records for audiovisual and videoconferencing equipment, coordinating repair or replacement as needed
Provision and support videoconferencing accounts and endpoints, including basic troubleshooting and vendor coordination when issues arise
Partner with audiovisual vendors and integrators to troubleshoot issues, support installations, and validate that new equipment meets project scope and quality standards
Collaborate with internal technology support teams to facilitate repairs, replacements, and ongoing maintenance of conferencing equipment
Develop and follow documented procedures, checklists, and best practices to ensure consistency and reliability in meeting support
Perform other duties as assigned
Qualification
Required
Strong customer service mindset with the ability to support attorneys, staff, and external participants professionally and calmly, including in high-pressure situations
Clear written and verbal communication skills, with the ability to explain technical concepts in a simple, approachable manner
Strong organizational and time-management skills, with the ability to manage multiple meetings, requests, and priorities simultaneously
Detail-oriented and proactive, with the ability to anticipate issues and take action to prevent disruptions
Comfortable learning and using new technologies, with solid general computer skills and experience working across multiple applications at once
Ability to adapt quickly to changing schedules, priorities, and business needs
Prior experience supporting videoconferencing, audiovisual systems, or meeting room technology in a corporate, professional services, or similar environment is strongly preferred
Familiarity with platforms such as WebEx, Zoom, Microsoft Teams, Cisco videoconferencing solutions, or similar technologies
Experience coordinating meetings, events, or technical support in a client-facing environment is a plus
Willingness and ability to occasionally work outside standard business hours to support critical meetings and events
Company
Polsinelli
Polsinelli is an Am Law 100 firm with more than 1,000 attorneys in 22 offices.
Founded in 1972
1001-5000 employees
H1B Sponsorship
Polsinelli has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2023 (6)
2021 (1)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Chase Simmons
Chairman & CEO
Scott Fletcher
Chief Operating Officer and Chief Financial Officer
Recent News
Bizjournals.com Feed (2025-11-12 15:43:17)
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2025-11-08
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