Vanderbilt University · 6 days ago
Administrative Specialist (Temporary) - Blair: Office of the Dean
Nashville, TN
Full-time
Onsite
Mid Level
4+ years expVanderbilt University is a private research university located in Nashville, Tennessee, and they are seeking a Temporary Administrative Specialist for the Blair School of Music. This role provides short-term administrative support, manages reception coverage, and assists with daily operations within the administrative suite.
E-LearningEducationHigher Education
Responsibilities
Manages traffic flow and greets and directs students, visitors, faculty, and delivery personnel to the Blair School of Music
Manages the Blair main phone line with professionalism, responding to or delegating calls as appropriate
Advises and assists faculty with operational questions and general office under the guidance of the Assistant to the Dean
Completes projects on an as-needed basis, including filing, organizing, inventory, requesting orders, etc
Assists faculty with scanning, copying and collation requests, as time permits
Ensures general order and functionality of the work room and the faculty lounge are maintained, manages lost-and-found, and ensures that supplies are ordered as needed
Assists CampusPrint copiers at the School as needed, oversees copy paper supply and stock printers daily, troubleshoots and places maintenance calls when problems arise
Manages general supply inventory in Faculty Lounge
Receives and distributes mail/packages, assists with sending mail and packages (including coordinating instrument shipping), maintains Blair office mailboxes as new faculty and staff arrive and exit, receives/sends FedEx and UPS packages
Works closely with the Assistant to the Dean and Associate Deans, as needed, on projects and weekly administrative tasks
Creates and manages projects in REDCap to help support the functions of the school
Assists with event setup and/or breakdown for school and Academy events as requested by faculty and staff
Oversees the piano key sign-out process
Other duties as assigned
Qualification
Required
A high school diploma or GED is necessary
Consistently pleasant greeting style and friendly, helpful nature is necessary
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community is necessary
Ability to communicate effectively, both orally and in writing is necessary
Being resourceful with great attention to detail is necessary
High level of professionalism is necessary
Excellent ability to organize and coordinate by being self-motivated is necessary
Ability to maintain confidentiality of records and information is necessary
Preferred
An Associate or Bachelor's degree from an accredited institution of higher education
Four years of relevant experience
Proficiency in Microsoft Office
Strong technical skills with comfort in learning new technology
Company
Vanderbilt University
Vanderbilt University is a private research university offering undergraduate, graduate, and professional programs.
1001-5000 employees
H1B Sponsorship
Vanderbilt University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (90)
2024 (91)
2023 (87)
2022 (58)
2021 (62)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$28.55MKey Investors
Mark AbkowitzNational Science Foundation
2018-11-07Grant· $4.5M
2018-04-18Grant· $0.55M
2015-07-10Grant· $12.8M
Leadership Team
B
Bharat Bhuva
Professor
Bill Blot
Professor
Recent News
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