City of Dallas · 2 days ago
Executive Assistant - Equipment and Fleet Management (Civil Service)
Dallas, TX
Full-time
Onsite
Mid Level
$59K/yr - $71K/yr
3+ years expThe City of Dallas is committed to offering careers with purpose and a vibrant work culture. The Executive Assistant provides extensive administrative support to executives and department heads, ensuring effective division operations through various administrative tasks and coordination.
GovernmentInformation ServicesWeb Browsers
Responsibilities
Provides professional support and assistance for executive staff; organizes and schedules meetings, maintains calendar, prepares important documents, coordinates time and deadline logistics, answers phones, and provides exceptional administrative support
Assists, supports, and participates in the hiring and personnel management processes; initiates requisitions, provides correct forms, participates in interviews, and supports personnel actions; provides training and professional development opportunities as requested
Performs secretarial and clerical duties to support a manager or group of managers; answers telephone, takes messages, and schedules appointments
Provides interpretation of processes, procedures, and policies; directs staff and answers questions regarding rules, regulations or policies
Conducts research on assigned subjects, secures materials for use in preparation of reports, composes correspondence and speeches, writes reports, and obtains various documents upon request to assist management
Participates in the creation of agenda items for specific department; notices staff of deadlines and ensures appropriate documents have been uploaded; ensures agenda briefing binders are ready for staff
Participates in the budget process and reviews expenditures to ensure expenses remain within budgeted limits; serves as a travel coordinator and manages all logistics
Performs any and all other work as needed or assigned
Qualification
Required
Bachelor's degree in a Business/Public Administration or Social Science field
Three (3) years of experience providing management/executive-level support involving research/investigation of public policy issues, project management, budget development/analysis, citizen/customer service response/ complaint resolution, or program development/implementation
Knowledge of correct grammar, spelling, and punctuation
Knowledge of public administration
Knowledge of the City's payroll, accounting, or purchasing procedures
Ability to use office machines including, copier, fax machine
Ability to coordinate meetings, travel, and detailed schedules
Ability to write, clear and accurate reports
Ability to deal tactfully and courteously with the public and other city employees
Ability to handle difficult and unusual situations
Ability to analyze information and develop sound conclusions
Communicating effectively verbally and in writing
Establishing and maintaining strong working relationships
Benefits
Competitive benefits
Growth opportunities
Vibrant work culture
Company
City of Dallas
City of Dallas is an online resource website providing information about the city of Dallas, Texas.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Alexandra Laury
Partner Relations Manager
Amuche Louis Agu, MPA, MA
HR Talent Acquisition Partner
Recent News
Dallas Innovates
2026-01-16
Government Technology US
2025-12-03
Company data provided by crunchbase