Virginia Department of Transportation · 4 hours ago
H0735 - Administrative Asst Wage
Richmond, VA
Part-time
Onsite
New Grad, Entry LevelThe Virginia Department of Transportation is seeking an Administrative Assistant to provide administrative support to a manager or work group. The role involves coordinating workflow processes, scheduling meetings, handling communications, and maintaining records and files.
GovernmentSeafood
Responsibilities
Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants
Prepare agendas, meeting minutes and track action items
Prepare letters to appropriate individuals within and outside VDOT
Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed
Coordinate registration for staff for various conferences and seminars
Provide diverse administrative support to a manager, work group, section, district, or division
Handle phone calls, contacts, and communications from VDOT staff and others external to the organization
Prepare correspondence or reports
Provide guidance to standard operating policies and procedures
Provide clerical and administrative support
Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects
Prepare outgoing correspondence
May create and analyze reports and graphs
Assist with the scheduling and setups for training
Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines
Maintain files, records, or systems for assigned area
Maintain files for pending items awaiting responses
Update documents, manuals, or other agency officials records and lists
Pick up mail, sort, date, and route to appropriate staff members
Qualification
Required
Ability to communicate effectively orally and in writing
Ability to compile, coordinate and prepare reports
Knowledge of office and business practices and principles
Skill in providing and promoting good customer service to internal and external customers
Skill in the use of computers and software applications to include Microsoft Office
Ability to handle confidential and sensitive issues appropriately
Ability to interpret and apply standard record retention practices and procedure
Ability to perform under pressure and meet deadlines
Knowledge of applying executive administrative practices
Knowledge of office and business practices and principles
Skill in filing and document management
Preferred
A combination of training, experience, or education in a General Office Environment, or related field desired
Ability to work independently
Experience interpreting and applying policies and procedures
Company
Virginia Department of Transportation
The Virginia Department of Transportation (VDOT) is responsible for building, maintaining and operating the state's roads, bridges and tunnels.
Founded in 1875
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$1.9MKey Investors
U.S. Department of Agriculture
2022-02-16Grant· $1.9M
Leadership Team
Laura Farmer
Chief Financial Officer
Edward Cooper
Deputy Chief Information Officer
Recent News
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