Community Housing Network, Inc. · 2 days ago
Executive Support Specialist
Troy, MI
Part-time
Hybrid
Mid LevelCommunity Housing Network, Inc. is seeking an Executive Support Specialist to provide high-level administrative support to the executive team and board of directors. The role involves managing complex schedules, coordinating meetings, and ensuring smooth daily operations within the organization.
LeasingNon ProfitSocial AssistanceSocial Impact
Responsibilities
Manage complex calendars, schedule meetings, and coordinate travel for five executives
Prepare meeting agendas, take minutes, transcribe notes, and follow up on action items
Assist with confidential correspondence and project tracking
Support executives with data entry, research, and decision-making tasks
Create and maintain a secure, technology-forward filing system for the executive team that protects sensitive information and aligns with organizational privacy policies
Coordinate conferences, travel, and related logistics across the organization, ensuring all details are managed efficiently and accurately
Coordinate board meeting schedules in alignment with executive calendars
Prepare and set up meeting rooms with necessary materials, equipment, and technology
Attend board and subcommittee meetings to take detailed minutes and transcribe them into formal documents
Prepare and distribute board agendas, minutes, and resolutions
Create and track post-meeting action items to ensure timely follow-through
Maintain organized records of board materials and resolutions in accordance with retention policies
Manage and update the board’s SharePoint intranet site, ensuring accessibility and version control
Collaborate with internal departments to gather documentation and updates for board review
Ensure all administrative aspects of board operations are executed with professionalism and precision
Handle filing, copying, scanning, and document management
Set up and organize meeting rooms with necessary materials and technology
Prepare monthly expense reports and manage executive mail
Coordinate internal meetings and assist with organizational events
Qualification
Required
Proven experience in executive-level administrative support
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to work independently and collaboratively across departments
Effectively prioritize and manage multiple tasks in a fast-paced environment, exercising independent judgment and seeking guidance when needed
Proactive and forward-thinking, with strong analytical skills to anticipate needs, solve problems, and inform decision-making
High attention to detail in composing, reviewing, and proofreading materials, establishing priorities, and meeting deadlines
Build and maintain collaborative relationships with staff, executives, and external partners
Proficiency in Microsoft 365 applications (Word, Copilot, Excel, PowerPoint, Outlook, Teams, SharePoint) and ability to leverage technology to streamline workflow and improve efficiency
Reliable transportation, possession of a valid driver's license, and maintenance of automobile insurance coverage that meets organization coverage limit requirements. (Bodily Injury $100,000 each person and $300,000 each occurrence and Property Damage of $100,000 each occurrence)
Company
Community Housing Network, Inc.
Community Housing Network (CHN) is a nonprofit organization committed to providing homes for people in need through proven strategies of homeless prevention, housing assistance, affordable housing development, community education, advocacy, and referrals.
Founded in 2001
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.2MKey Investors
Bank of America
2021-10-19Grant· $0.2M
Leadership Team
Marc Craig
Chief Executive Officer
Carrie Mendoza
Vice President and Chief Financial Officer
Recent News
2025-11-03
2025-10-31
Company data provided by crunchbase