TubeScience · 17 hours ago
Front Desk Ops Associate
Los Angeles, California, United States
Full-time
Onsite
New Grad, Entry Level
$20/hr - $25/hr
0+ years expTubeScience is a performance growth engine that helps brands scale through data-driven creative and media execution. They are seeking a Front Desk Operations Associate to manage the front desk, guest experience, and day-to-day office execution, ensuring a welcoming and organized environment for all visitors and employees.
AdvertisingDigital MediaMobile AdvertisingSocial Media AdvertisingVideo Advertising
Responsibilities
Greet and check in guests, candidates, vendors, and clients with a warm, professional presence
Serve as the first point of contact for the LA office
Manage the reception inbox, phones, and visitor inquiries
Coordinate building access, badges, and visitor logs
Keep the reception area polished, organized, and guest-ready at all times
Receive, log, sort, scan, and distribute incoming mail daily
Digitally route HR, legal, and finance correspondence
Support intake of government and compliance-related mail (EDD, leaves, etc.)
Schedule outgoing mail and courier pickups
Maintain clean, organized digital and physical records
Set up and maintain the morning coffee station
Restock kitchen supplies throughout the day
Track inventory and assist with ordering
Put away grocery deliveries and keep shared spaces organized
Prepare new-hire swag and onboarding materials
Support onboarding day logistics and interview scheduling as needed
Update slides or materials for All Hands meetings
Assist with Dropbox Sign and light administrative tasks
Coordinate employee milestone gifts (birthdays, new babies, etc.)
Partner closely with Facilities & Operations on daily execution
Assist with vendors, deliveries, and service visits
Flag maintenance, safety, or facilities issues quickly
Help ensure meeting rooms and shared spaces are set up and ready
Qualification
Required
0–2 years of experience in front desk, office admin, hospitality, or support roles
Friendly, professional, and service-oriented communicator
Highly organized with strong attention to detail
Comfortable juggling multiple tasks in a busy office
Reliable, punctual, and proactive
Comfortable with Google Workspace, Slack, phones, and basic office tech
Preferred
Experience with mail handling, scanning, or front desk tools is a plus
Benefits
Medical, Dental & Vision coverage
Flexible PTO & paid holidays
Paid Parental Leave
401(k) with employer support
Overtime eligibility in accordance with CA law
Company
TubeScience
TubeScience produces conversion-optimized video for many of Facebook’s largest performance marketers.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Moshe Mosbacher
Chief Executive Officer
Philip Buerger
Co-Founder & President
Company data provided by crunchbase