University of Utah · 1 week ago
PS Executive Assistant
Salt Lake City, UT
Full-time
Hybrid
Entry, Mid Level
$39K/yr - $73K/yr
2+ years expUniversity of Utah is seeking an Executive Administrative Assistant to provide high-level administrative and operational support to the Chief of the Division of Transplant Surgery. The role involves managing complex scheduling, supporting divisional operations, and ensuring efficient communication across leadership, faculty, and staff.
Higher Education
Responsibilities
Serve as the primary administrative partner to the Division Chief, managing calendars, correspondence, meetings, and priority tasks
Prepare agendas, presentations, briefing materials, and follow-up communications
Handle confidential information with discretion and professionalism
Support day-to-day division operations in collaboration with the Associate Director of Operations, including workflow coordination and administrative process improvement
Maintain divisional documents, records, and databases
Manage purchasing activities, including supply ordering, invoices, reimbursements, and expense tracking
Coordinate travel arrangements for surgeons and faculty, including airfare, lodging, registration, itineraries, and reimbursement documentation
Maintain and distribute the surgeon call schedule, ensuring accuracy and timely updates
Assist with onboarding, event and meeting coordination, and routine communications with faculty, staff, and external partners
Provide general administrative support for division activities and projects as assigned
Perform other duties and tasks as requested by division leadership to support operational needs
Qualification
Required
Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required
Two years office management and supervisory experience required
Demonstrated knowledge of finance and budgeting required
Public relations skills required
Demonstrated human relations and effective communication skills required
This position is patient-sensitive and must fulfill all associated requirements
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description
Preferred
Experience supporting senior leaders in a healthcare or academic medical environment
Proficiency with complex calendar management, multi-participant scheduling, and prioritization across competing demands
Strong note-taking, documentation, and information-retention skills to support independent task execution
Demonstrated initiative, follow-through, and reliability in completing assignments with minimal oversight
Ability to align work with leadership direction, maintain professionalism, and anticipate operational needs
Familiarity with medical scheduling systems (e.g., QGenda, Amion)
Experience with purchasing systems and travel coordination
Knowledge of healthcare administrative workflows
Company
University of Utah
The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah.
10001+ employees
H1B Sponsorship
University of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (216)
2024 (189)
2023 (201)
2022 (175)
2021 (156)
2020 (174)
Funding
Current Stage
Late StageLeadership Team
Allison Nicholson
Special Assistant to CFO
Bruce Hunter
Interim Chief Innovation and Economic Engagement Officer
Recent News
National Institutes of Health (NIH)
2023-06-27
Company data provided by crunchbase