State of Ohio · 1 day ago
Certified Paralegal
Columbus, OH
Full-time
Onsite
Entry, Mid Level
$56K/yr - $56K/yr
2+ years expThe State of Ohio is seeking a Certified Paralegal to support the Business Services Division. This role involves conducting legal reviews and research related to business filings, ensuring statutory compliance, and providing guidance to the public and internal staff on document standards.
Automotive
Responsibilities
Conducts legal research using the Ohio Revised Code, Secretary of State policies and procedures, and other reference materials to determine the legality and acceptability of submitted business filings
Performs detailed legal review of complex documents, including mergers, consolidations, dissolutions, business trusts, and intellectual property filings (e.g., trademarks, service marks)
Interprets and applies relevant statutes and agency regulations to assess document compliance and determine acceptance or rejection
Processes and evaluates all levels of business filings submitted to the Secretary of State for statutory and procedural compliance
Determines document acceptability based on legal criteria and prepares correspondence to communicate filing status or request additional information
Creates batches for daily processing and completes related batch control and balancing functions
Informs and educates the general public, legal professionals, and business owners about filing requirements and statutory obligations
Provides direct customer service by responding to inquiries, offering filing guidance, and resolving complex issues related to document submissions
Assists in the Customer Service telephone area and delivers support in high-volume customer contact settings
Offers guidance and support to other Paralegals, Legal Assistants, and Customer Service Assistants to ensure consistent application of legal standards
Collaborates with Business Services Legal Counsel as needed for legal interpretation and case-specific advice
Performs operational support tasks using document management systems and ensures accuracy of entered data
Issues official documentation, including Certificates of Good Standing, pre-clearances, and summons
Prepares formal correspondence in response to customer inquiries regarding the status or correction of filings
Performs other administrative and legal support duties as assigned to support the efficient operation of the Business Services Division
Qualification
Required
Paralegal Certification
24 mos. exp. as a paid legal assistant or paralegal
4 yrs. exp. in the public or private sector with experience in processing &/or preparation of business and corporate filings as filed with the Secretary of State
Equivalent of minimum class qualifications for employment noted above
Understanding of effective communication and interpersonal techniques to professionally interact with the public, legal professionals, and internal staff
Familiarity with agency-specific processes governing the acceptance and review of business filings (e.g., corporate filings, trademarks, summons, and UCC documents)
Working knowledge of business-related legal standards and statutes such as the Ohio Revised Code to assess the legality of submissions and interpret regulatory requirements
Proficient in operating common office equipment such as fax machines, telephones, photocopiers, scanners, and personal computers
Competence in using Microsoft Office tools (Word, Excel, Outlook) for document preparation, spreadsheet management, and professional communication
Evaluate multiple variables in legal and administrative contexts to determine appropriate actions regarding document acceptance or compliance
Accurately calculate and interpret figures involving fractions, percentages, and decimals, especially in the context of filing fees or legal documentation
Apply sound research methods to retrieve relevant statutes, agency policies, or legal precedents related to business filings
Collect, categorize, and manage legal and procedural data related to filings, correspondence, and customer interactions
Communicate with tact and professionalism during sensitive or complex interactions with legal professionals, business owners, and public officials
Personal computing; Microsoft Office 365 – Word, Excel, PowerPoint, Outlook; collaborative technology like Teams, SharePoint
Company
State of Ohio
Employment with the State of Ohio is more than ‘just a job’ – it is a privilege to serve our families, friends and neighbors who rely on us throughout our great state.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Beverlyn Johns, MS
Deputy Chief Operating Officer
Holly Drake
State Chief Information Security Officer
Recent News
2025-08-26
2025-08-06
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