Dillard University · 2 weeks ago
Campus Process Officer/Operations Coordinator
New Orleans, LA, US
Full-time
Onsite
Mid Level
3+ years expDillard University is seeking a Campus Process Officer/Operations Coordinator to provide consistent support to the Operations & Facilities Department. This role involves managing office and operational processes, coordinating resources, and ensuring departmental goals are met efficiently.
ArtEducationUniversities
Responsibilities
Primary responsibility of supporting the Operations team as directed to ensure that departmental goals and objectives are accomplished, and operations run efficiently
Maintain and refine internal processes that support the Operations department and university policies, coordinating internal and external resources to expedite workflow
Manage communication between management and employees, collaborating with internal and external stakeholders on various projects and tasks
Plan and orchestrate work to ensure the department’s priorities are met, organizational goals are achieved, and best practices are upheld
Manage professional and personal scheduling for COO including agendas, mail, email, calls, travel arrangements, client management, and other logistics
Perform administrative and office support, such as typing, spreadsheet creation, scanning, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Organize team communications and plan events, both internally and offsite
Personal initiative to work independently and possess a high degree of diplomacy, confidentiality and discretion
Assists in organizing meetings, monitoring quality control and inspection processes; inspecting completed work to ensure expectations are achieved
Serves as an information resource on organizational practices, policies and procedures and provides support to employees, faculty, staff, students, and visitors
Gathers and dispenses needed information and updates and coordinates work throughout the project lifecycle
Assists in communicating program/project status to key stakeholders of overall status against constraints (scope, cost, and schedule)
Assists in creating and maintaining project schedules, communications and tasks
Responsible for keeping projects and programs organized and running smoothly
Provide assistance with department personnel and payroll time management
Qualification
Required
Minimum of High School Diploma with 3 years related experience
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Proficient on Microsoft Office and Excel spreadsheets
Preferred
Bachelor's degree
Experience overseeing budgets and expenses
Experience developing internal processes and filing systems
Company
Dillard University
Dillard University is a fully accredited private university committed to providing students with a quality four-year liberal arts education.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$1.34M2019-06-26Grant· $1.1M
2013-10-31Grant· $0.24M
Leadership Team
Ben Austin
Chief Financial Officer
Charles B. W. Prince, Ed.D.
Chief Transformation and Sustainability Officer (Vice President)
Recent News
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