Cruz Companies · 23 hours ago
Administrative Assistant
Boston, MA
Full-time
Onsite
New Grad, Entry Level
$50K/yr - $57K/yrCruz Companies is one of the oldest and largest, third generation, 100% minority-owned companies in the Northeast, specializing in developing and constructing residential and commercial projects. The Administrative Assistant will be responsible for handling daily office operations, supporting the office team, and maintaining organized workflows to ensure efficient operations.
Civil EngineeringConstructionProject ManagementReal EstateResidential
Responsibilities
Welcome visitors and provide general office assistance
Assisting with project coordination and task completion
Maintaining a clean and organized workspace
Provides information by answering questions and requests
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
Running errands, such as picking up supplies
Managing calendars, scheduling appointments, and coordinating meetings & training sessions, company event planning, and coordinating social activities including catering & venue booking
Coordinate meetings, sending invites and agendas, setting up necessary audio/video equipment
Arranging travel and accommodation if needed
Answering phones, taking messages, and directing calls
Handling incoming and outgoing mail and faxes
Managing company incoming and outgoing emails, directing emails to different departments/employees that may come through the company’s main email
Handling and sorting mail and faxes daily
Assisting in filing for the Property Management Team especially during busy peaks seasons like inspections and audits
Assisting in organizing and storing documents, both physically and digitally for the Property Management Team
Typing, copying, scanning, and binding documents
Performing basic bookkeeping tasks including receiving, scanning, and posting residents’ rental checks in Yardi daily
Supports team by performing tasks related to organization and strong communication
Perform other related duties and responsibilities as required
Qualification
Required
College/High School diploma and/or equivalent professional experience
Excellent organizational and time management skills; ability to effectively handle multiple, concurrent assignments and activities
Proficiency in the use of Microsoft Office products (Excel, Word)
Strong written & verbal communication skills
Customer services skills
Professionalism
Organization Skills
Problem Solving
Attention to detail
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work
Benefits
100% employer paid individual medical insurance plan
100% employer paid dental plan
Vision
Group Term Life Insurance (100% Employer paid)
401K Retirement Plan
Flexible Spending Account
Health Reimbursement Program (HRA) - Employer funded
Involuntary Insurance Benefits - Sun Life, Aflac
Employee Assistance Program (EAP)
Free Parking
Attractive Time-off benefit package
Company
Cruz Companies
Cruz Companies is a real estate development company.
Founded in 1948
51-200 employees
Funding
Current Stage
Growth StageRecent News
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2025-04-18
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2025-04-17
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