National Geographic Society · 4 days ago
Booking Specialist, Public Programming
United States
Full-time
Remote
Mid Level
$66K/yr - $70K/yr
3+ years expThe National Geographic Society is a renowned organization focused on exploration and education. They are seeking a Booking Specialist for their Public Programming team to support business development and client engagement activities, particularly for the National Geographic Live and Speakers Bureau initiatives.
Non ProfitSocial ImpactWildlife Conservation
No H1B
Responsibilities
Conduct market research to identify new business opportunities across corporate, association, university, festival, performing arts, non-profit, and MICE (Meetings, Incentives, Conferences, and Exhibitions) sectors, both domestically and internationally
Build and maintain a comprehensive CRM database of prospects, tracking decision-makers, industry segments, and event trends
Drive outbound lead-generation efforts in partnership with the Booking Manager by identifying prospects, conducting direct outreach, and converting early-stage engagement into new business opportunities for the Bureau
Analyze market and performance data to inform prospecting strategy, identify priority markets, and refine sales targets
Generate accurate, detailed sales reports and performance dashboards using Salesforce and Monday.com to provide senior-level visibility into leads, conversion rates, and revenue progress
Serve as the primary point of contact for inbound client inquiries; assess event objectives and recommend suitable speakers from the roster
Prepare customized proposals, pricing summaries, and speaker recommendations in partnership with the Booking Manager
Support all phases of the client sales cycle, from initial outreach to proposal follow-up and contracting, ensuring timely responses and professional communication
Manage CRM updates and documentation for client interactions, proposals, and confirmed bookings to maintain visibility across teams
Partner with Account Services and Operations team members to ensure seamless communication from booking confirmation through event delivery
Track client satisfaction and identify repeat-business opportunities for cultivation
Support the Booking Manager and Account Specialist in executing agreements and negotiations with prospective talent, ensuring alignment with organizational goals and financial guidelines
Request and organize essential speaker materials, including bios, headshots, topics, videos, fees, and availability for Creative, Marketing, and Content teams
Collaborate with Marketing and Creative to develop and update speaker one-sheets, digital listings, client newsletters, and promotional campaigns
Maintain speaker calendars, track engagement history and performance feedback, and identify high-potential talent for repeat or premium bookings
Support speaker development by identifying event opportunities that enhance visibility, strengthen storytelling impact, and align each speaker’s work with the Society’s mission
Establish measurable quarterly goals in collaboration with the Booking Manager and provide regular progress updates through written reports and dashboards
Produce concise, actionable performance summaries highlighting KPIs such as lead-to-booking ratio, total revenue booked, client retention, and average deal size
Maintain contract and proposal documentation to support accurate forecasting and strategic planning
Assist in developing templates, systems, and reporting processes that improve workflow consistency and departmental efficiency
Compile data and insights to support senior-level presentations, budget planning, and long-term growth strategies
Qualification
Required
Bachelor's degree preferred
3+ years of professional experience in the speakers bureau, corporate events, MICE, or live entertainment industries, ideally supporting speaker or talent bookings for conferences, associations, and corporate programs
Proven ability to achieve or exceed measurable sales, revenue, or engagement targets in a structured sales environment
Familiarity with live-event formats and deal structures common to corporate programs, conferences, museums, festivals, and performing arts centers, with the ability to identify revenue opportunities and mitigate risk
Ability to establish and maintain strong partnership relationships with clients, internal teams, and external partners
Strong research and analytical skills with the ability to translate data into actionable strategies
Demonstrated ability to build and maintain data-driven reports and performance dashboards for senior-level audiences
Excellent written and verbal communication skills; able to synthesize and present complex information clearly
Exceptional organizational and time-management skills, with precise attention to detail and documentation
Collaborative, mission-driven mindset with the ability to partner effectively across teams
Comfortable working in a dynamic environment that supports multiple overlapping projects, shifting priorities, and deadlines
Willingness to work occasional nights or weekends as needed for events or client schedules
Preferred
Extensive knowledge of current trends and best practices in the live events, MICE, and corporate meetings industries is strongly preferred
Experience working with keynote speaker bookings, talent agencies, or live-event sales
Established network of meeting and event planners across North America and key international markets
Understanding of nonprofit or cultural-institution business models and mission-driven programming
Experience with data visualization or reporting tools (e.g., Salesforce dashboards, Monday.com reporting, or Excel analytics)
Proficiency in Monday.com and Salesforce preferred; bonus if familiar with Nonprofit Cloud
Proficiency in both the Microsoft Office suite and Google Workspace tools
Benefits
Medical, dental, and vision insurance
Engaging and comprehensive wellness program
401(k) retirement savings plan with matching contributions after 6 months of employment
Flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year)
10 days of sick leave
12 paid holidays
Paid winter break between December 25 and 31
Paid parental leave
Adoption and surrogacy expense reimbursement
Fertility benefits
Learning and development opportunities
Lifestyle Spending Account
Pet adoption assistance and insurance
Pre-tax transportation benefits with a generous employer subsidy
Employer-paid life insurance and disability benefit
A variety of National Geographic discounts and perks
Company
National Geographic Society
National Geographic Society has funded the best and brightest individuals dedicated to scientific discovery and understanding of our world.
Founded in 1888Washington, District of Columbia, USA
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$3.5MKey Investors
Principal FoundationAlfred P. Sloan Foundation
2025-11-12Grant· $0.5M
2012-01-01Grant· $1.5M
2008-01-01Grant· $1.5M
Leadership Team
Jill Tiefenthaler
Chief Executive Officer
Caroline Tippett
Vice President of Institutional Partnerships
Recent News
2026-01-20
Company data provided by crunchbase