Akima · 2 days ago
Office Administrator / Facilities Coordinator (OAFC)
Huntsville, AL
Full-time
Onsite
Mid, Senior Level
5+ years expAkima is a global enterprise and federal contractor that supports its shareholder communities in Alaska. The Office Administrator / Facilities Coordinator will provide administrative and operational support to leadership, manage facilities personnel, and ensure smooth execution of internal programs and events.
ConstructionConsultingCyber SecurityInformation TechnologyLogisticsManagement ConsultingSupply Chain ManagementTechnical Support
Responsibilities
Ability to work in the office from 8AM-5PM, M-F
Maintain the day-to-day coordination of the office
Directly manage and oversee facilities personnel, vendors and contractors for delivery of services
Manage vendor relationships and act as POC for equipment repairs
Plan and manage special projects, events including catering, rentals, vendor quotes, budgets and logistics
Track work anniversaries and coordinate award plaques and shipments
Prepare meetings by printing/binding briefings and setting up conference rooms
Finalize and edit presentations for spelling, formatting, and consistency
Create and manage Word, Excel, and PowerPoint documents, agendas, reports, and special projects
Support bi-weekly leadership meetings
Manage incoming/outgoing standard office mail and packages; coordinate standard office FedEx shipments and maintain supplies
Allocate and reconcile P-card purchases in a timely manner
Prepare workspaces and welcome materials for new hires
Assemble welcome bags and distribute branded merchandise
Maintain and update office seating chart with manager approvals
Monitor and oversee the ordering of office supplies, coffee, and snacks
Restock coffee/snack areas weekly and bi-weekly; maintain kitchen supply list
Maintain appearance of common areas; ensure kitchens and coffee bars are clean and stocked
Relieve the receptionist for lunch breaks
Other duties, as assigned and/or as requested by Huntsville Executive Leadership
Qualification
Required
Proven experience in office administration or executive support
Strong organizational and multitasking skills
Excellent written and verbal communication
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to manage confidential information with discretion
Minimum High School Diploma and minimum five years administrative or customer service experience required
Preferred
Experience with onboarding processes and employee engagement is preferred
Benefits
Comprehensive benefits
Competitive pay
Growth opportunities
Excellent retirement options
Company
Akima
Akima focuses on delivering services in the areas of logistics, IT, supply chain, systems engineering, construction and protective services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Chris Jenkins
Group President
Michael Alvarado
Chief Growth Officer
Recent News
Providence Business News
2025-12-31
Huntsville/Madison County Convention & Visitors Bureau
2025-10-23
Company data provided by crunchbase