Hill College · 3 months ago
Administrative Assistant III, Admin Services
Hillsboro, TX, US
Full-time
Onsite
Entry, Mid Level
2+ years expHill College is seeking an Administrative Assistant III to provide professional administrative support to the Vice President and the Business Office team. This role involves coordinating communication and daily operations, including scheduling, recordkeeping, purchasing, and budget assistance to ensure the smooth operation of the department.
Higher Education
Responsibilities
Provide general administrative support, including scheduling meetings, maintaining calendars, preparing correspondence, filing, ordering supplies, and managing mail
Greet and assist students, staff, and visitors with professionalism; respond to inquiries and direct individuals to appropriate resources
Process purchase orders, requisitions, and financial transactions accurately in accordance with college policy
Assist with departmental budgeting, expense tracking, and report preparation
Coordinate meeting logistics, record minutes, and assist with college events and travel arrangements
Maintain departmental records, databases, and document organization within the Hill College ERP system and Microsoft Office applications
Support institutional operations such as registration, switchboard coverage, bid proposals, insurance, and P-Card reconciliation
Assist with annual reporting schedules and other administrative timelines
Collaborate with colleagues across departments to promote the college’s mission, ensure operational efficiency, and support institutional goals
Demonstrate proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and strong knowledge of general office and purchasing procedures
Maintain confidentiality, accuracy, and a high level of professionalism in all tasks
Support the Business Office’s mission by contributing to process improvement, efficiency, and service excellence
Promote a positive institutional image through dependable, high-quality administrative support
Work cooperatively with faculty, staff, and administrators across Hill College campuses
Serve as a departmental liaison and participate on institutional committees as assigned
Demonstrates a commitment to maintaining a welcoming and safe environment for all
Qualification
Required
Associate degree or higher, or a combination of experience and education that provides the required knowledge, skills, and abilities
Two (2) to five (5) years of clerical, general office, or administrative support experience
Experience in secondary or higher education
Provide general administrative support, including scheduling meetings, maintaining calendars, preparing correspondence, filing, ordering supplies, and managing mail
Greet and assist students, staff, and visitors with professionalism; respond to inquiries and direct individuals to appropriate resources
Process purchase orders, requisitions, and financial transactions accurately in accordance with college policy
Assist with departmental budgeting, expense tracking, and report preparation
Coordinate meeting logistics, record minutes, and assist with college events and travel arrangements
Maintain departmental records, databases, and document organization within the Hill College ERP system and Microsoft Office applications
Support institutional operations such as registration, switchboard coverage, bid proposals, insurance, and P-Card reconciliation
Assist with annual reporting schedules and other administrative timelines
Collaborate with colleagues across departments to promote the college's mission, ensure operational efficiency, and support institutional goals
Demonstrate proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and strong knowledge of general office and purchasing procedures
Maintain confidentiality, accuracy, and a high level of professionalism in all tasks
Support the Business Office's mission by contributing to process improvement, efficiency, and service excellence
Promote a positive institutional image through dependable, high-quality administrative support
Work cooperatively with faculty, staff, and administrators across Hill College campuses
Serve as a departmental liaison and participate on institutional committees as assigned
Demonstrates a commitment to maintaining a welcoming and safe environment for all
Detail-oriented and organized with strong time-management skills
Professional and courteous communication style
Reliable, adaptable, and self-directed
Demonstrated teamwork, discretion, and customer service focus
Commitment to confidentiality and continuous improvement
Security-sensitive position
May require travel to other Hill College locations
Occasional evening and weekend work during designated times
Must possess a valid Texas driver's license
Light work; exerting up to 25 pounds of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body
Company
Hill College
Hill College will provide high quality comprehensive educational programs and services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kevin Rocha
Executive Director of Information Technology / Chief Information Officer
Company data provided by crunchbase