Tangerine M/E · 1 day ago
Meeting & Event Program Coordinator
Illinois, United States
Full-time
Hybrid
Entry Level
2+ years expTangerine M/E is a boutique meetings and events agency focused on perfecting the meeting experience and exceeding attendee expectations. They are seeking a Meeting & Event Program Coordinator to support the planning and execution of high-touch, in-person meetings, conferences, and incentive programs, playing a critical role in attendee experience, logistics, vendor coordination, and on-site execution.
Hospitality
Responsibilities
Partner with a Program Manager to understand program goals, timelines, and deliverables
Support the planning and execution of multiple in-person meetings and events
Assist with agenda coordination, logistics planning, and on-site preparation
Build, manage, and maintain event registration sites using Cvent
Manage attendee communications, confirmations, updates, and reporting
Support arrival/departure manifests, on-site registration, and attendee flow
Assist with hotel rooming lists, housing uploads, and cut-off management
Coordinate food & beverage, A/V, transportation, and other logistics
Liaise with hotels, AV partners, transportation providers, caterers, and other vendors
Support vendor sourcing and cost-conscious decision-making
Provide on-site event support including registration, materials, room set-ups, and troubleshooting
Support virtual or hybrid components (Zoom, Teams, Webex) as needed
Ensure smooth execution and a polished attendee experience
Assist with invoice tracking, budget reconciliation, and post-event reporting
Maintain organized program documentation and timelines
Support post-event wrap-up, attendance tracking, and metrics as needed
Qualification
Required
2+ years of experience coordinating meetings or events (agency or in-house)
Strong organizational skills and attention to detail
Ability to manage multiple projects in a fast-paced environment
Calm, solution-oriented mindset under pressure
Strong written and verbal communication skills
Comfortable working remotely with a high level of accountability
Willingness to provide periodic on-site support for events
Preferred
Hands-on experience with Cvent
Cvent
Microsoft Office (Word, Excel, PowerPoint)
Virtual meeting platforms (Zoom, Teams, Webex)
Company
Tangerine M/E
Tangerine Meetings & Events is a full-service corporate meeting and incentive travel company based in Northfield, Illinois.
Chicagoland, IL, US
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase