NEOGOV · 2 weeks ago
MAINTENANCE - Administrative Support Supervisor
Conway, SC
Full-time
Onsite
Mid, Senior Level
$54K/yr - $54K/yr
3+ years expNEOGOV is seeking an Administrative Support Supervisor to manage and supervise staff responsible for budget development and reporting activities for Maintenance operations. The role includes overseeing administrative duties, ensuring compliance with policies, and assisting in the development of management strategies and business processes.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assists Department Head and other staff by performing a variety of complex and routine administrative duties, which may include but are not limited to composing reports and correspondence, researching and compiling data, maintaining inventory of office supplies and equipment, scheduling meetings, maintaining computer record keeping operations, assisting in budget operations, establishing and maintaining filing systems, etc
Supervises staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary decisions or recommendations
Responsible for payroll
Provides supervisory assistance in the development, monitoring and reporting of the Maintenance annual operating and capital budgets for both Maintenance General operating and capital funds. Conducts reviews of departmental operations, budget requests, capital plans and funding restrictions; analyzes complex funding structures; and recommends funding levels
Prepares and reviews budget documents and reports; researches and evaluates reports and performance measures; monitors expenditures
Provide internal control to ensure reliable accounting records to promote efficiency. Maintain current knowledge of MUNIS software, HC Finance and HC Procurement. Adhere to procurement regulations and maintain current knowledge of requirements. Supervise administration operations, including payroll, purchasing, receipting, customer service, fuel cards, p-cards, etc
County –Wide Administrator for all Facilities software and database (Maintenance Solutions/Inventory Management/UtilityTrak) Dispatching work orders; controls database management; trains end users; Continuously working to improve operations, streamline work processes and work cooperatively and jointly with others to provide quality seamless customer service; develops best practices
Responsible for Government Accounting / Municipality: Prepares Budget; projects budgetary needs, prepares financial reports; prepare / process budget transfers, accounts receivable, accounts payable, bookkeeping, requisition / purchase order process; performs internal audits, preparation & management of service contracts and construction contracts. (This includes all divisions; Custodial, Hardware, Carpentry, Electrical, Plumbing, HVAC and Lawn & Grounds)
Maintains annual service contracts accounts (96), county-wide
Maintains department contracts, change orders
FEMA – attend updates, provide department with necessary information and oversee the application process for the department
Construction Project assistant – responsible for payment applications, verifies contractors pay request & change orders. Make budget adjustments for Capital Accounts; oversees the budget for multiple projects at once. Complies and stores as-builts and submittals. Ensure that closeout documents are complete when received. Prepares monthly budget report to Director
Handles and processes new service and transfer applications for all utility companies with-in Horry County (new construction or renovations)
Provides technical and administrative support for all phases of comprehensive implementation of Capital and Major construction and maintenance projects including but not limited to: preparing and tracking documentation from project initiation through close-outs for large, complex facilities planning, design and construction process; compiling and preparing documentation for construction projects such as contracts, purchase orders, pay request, project insurance, bonds, Notice of Award, warranties, owner’s operation and maintenance manuals, etc.; monitoring insurance compliance with construction as required
Drafts, edits, copies, files, mails and routes correspondence (i.e.-memos, reports, agreements, amendments, specifications, addenda, certificates, submittals, RFI’s, FRQ’s, consultant payments, bid documents, close-out forms, etc.) to ensure the daily operations of maintenance and construction. Schedules and prepares materials needed by Department Head or supervisor for conferences, meetings, correspondence, etc
May assist in instructing; training; assigning and reviewing work; maintaining standards; coordinating activities; maintaining records; etc. of other clerical personnel members in department
Coordinates with other agencies or staff members regarding payments, expenditures, reimbursements, etc
Receives, reviews, prepares and/or submits a variety of documents such as employee records, inventory lists, logs, routine reports, applications, travel forms, billing invoices, purchase requisitions, performance appraisals, spreadsheets, budget documents, expenditure reports, schedules, work orders, etc
Operates and oversees the maintenance a variety of equipment including but not limited to computer, printer, copier, typewriter, fax machine, telephone, two-way radio, audio-visual equipment, tape recorder, calculator, etc
Interacts and communicates with departmental supervisors and employees, County department heads and employees, subordinates, sales representatives, County officials, government agencies, the general public, etc
Reviews e-mails for department executives and updates them on content and required action while maintaining organization and confidential information
Functions as initial contact with customers both in person and by phone. Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff. Performs customer service/public service duty as required
Assists co-workers in any areas necessary
Evaluate performance of employees
Performs other related duties as required
Qualification
Required
Must be computer literate and have extensive experience with office software packages
Requires knowledge of procedures, policies, protocols, methods, materials and equipment used in the maintenance department as they pertain to the specific duties and responsibilities of this position
Has considerable knowledge of the functions and interrelationships of County and other governmental agencies
Has comprehensive knowledge of the computer and other technical terminology used within the department
Is able to offer assistance and training to fellow employees as needed
Has the ability to learn and utilize new skills and information to improve job performance and efficiency
Requires associates degree in secretarial science, administrative management or related field supplemented by one year of general office/clerical office experience; or three (3) to five (5) years of any equivalent combination of training, experience, knowledge and abilities
Benefits
Participate in the South Carolina State Retirement System with strong employer contributions (SCRS or PORS).
Take advantage of optional retirement saving through tax-favored 401(k)/457 accounts to further secure your future.
Employer-funded health and dental insurance, plus employer-funded Long-Term Disability (LTD) and Basic Life Insurance coverage.
Vision coverage and additional insurance options available for employees and dependents.
Prioritize your well-being with total access to our Wellness Center, free gym, wellness incentives, and employee-family counseling via EAP.
Benefit from generous paid leave accruals that grow over time, plus 13 paid holidays.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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