NEOGOV · 1 week ago
MAINTENANCE - Administrative Assistant
Conway, SC
Full-time
Onsite
Entry, Mid Level
$33K/yr - $33K/yr
1+ years expNEOGOV is seeking an Administrative Assistant for the Maintenance department. This role involves providing service, administrative, technical, and clerical support for maintenance operations, assisting management and co-workers, and ensuring efficient daily operations through various administrative tasks.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assists Department Head and other staff by performing a variety of complex and routine administrative duties, which may include but are not limited to composing reports and correspondence, researching and compiling data, maintaining inventory of office supplies and equipment, scheduling meetings, maintaining computer record keeping operations, assisting in budget operations, establishing and maintaining filing systems, etc
Provides technical and administrative support for all phases of comprehensive implementation of Capital and Major construction and maintenance projects including but not limited to: preparing and tracking documentation from project initiation through close-outs for large, complex facilities planning, design and construction process; compiling and preparing documentation for construction projects such as contracts, purchase orders, pay request, project insurance, bonds, Notice of Award, warranties, owner’s operation and maintenance manuals, etc.; monitoring insurance compliance with construction as required
Drafts, edits, copies, files, mails and routes correspondence (i.e.-memos, reports, agreements, amendments, specifications, addenda, certificates, submittals, RFI’s, FRQ’s, consultant payments, bid documents, close-out forms, etc.) to ensure the daily operations of maintenance and construction. Schedules and prepares materials needed by Department Head or supervisor for conferences, meetings, correspondence, etc
May assist in instructing; training; assigning and reviewing work; maintaining standards; coordinating activities; maintaining records; etc. of other clerical personnel members in department
Coordinates with other agencies or staff members regarding payments, expenditures, reimbursements, etc
Receives, reviews, prepares and/or submits a variety of documents such as employee records, inventory lists, logs, routine reports, applications, travel forms, billing invoices, purchase requisitions, performance appraisals, spreadsheets, budget documents, expenditure reports, schedules, work orders, etc
Operates and oversees the maintenance a variety of equipment including but not limited to computer, printer, copier, typewriter, fax machine, telephone, two-way radio, audio-visual equipment, tape recorder, calculator, etc
Interacts and communicates with departmental supervisors and employees, County department heads and employees, subordinates, sales representatives, County officials, government agencies, the general public, etc
Reviews e-mails for department executives and updates them on content and required action while maintaining organization and confidential information
Functions as initial contact with customers both in person and by phone. Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff. Performs customer service/public service duty as required
Assists co-workers in any areas necessary
Performs other related duties as required
Qualification
Required
Requires associates degree in secretarial science, administrative management or related field supplemented by one year of general office/clerical office experience; or three (3) to five (5) years of any equivalent combination of training, experience, knowledge and abilities
Must be computer literate and have extensive experience with office software packages
Requires knowledge of procedures, policies, protocols, methods, materials and equipment used in the maintenance department as they pertain to the specific duties and responsibilities of this position
Has considerable knowledge of the functions and interrelationships of County and other governmental agencies
Has comprehensive knowledge of the computer and other technical terminology used within the department
Is able to offer assistance and training to fellow employees as needed
Has the ability to learn and utilize new skills and information to improve job performance and efficiency
Benefits
Participate in the South Carolina State Retirement System with strong employer contributions (SCRS or PORS).
Take advantage of optional retirement saving through tax-favored 401(k)/457 accounts to further secure your future.
Employer-funded health and dental insurance, plus employer-funded Long-Term Disability (LTD) and Basic Life Insurance coverage.
Vision coverage and additional insurance options available for employees and dependents.
Prioritize your well-being with total access to our Wellness Center, free gym, wellness incentives, and employee-family counseling via EAP.
Benefit from generous paid leave accruals that grow over time, plus 13 paid holidays.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase