Trailer Bridge · 4 hours ago
Maintenance Operations Administrator
Jacksonville, FL
Full-time
Onsite
New Grad, Entry LevelTrailer Bridge is a company focused on maintenance and fleet operations, and they are seeking a Maintenance Operations Administrator to serve as the central support hub for their team. This role involves managing maintenance documentation, vendor coordination, and system updates while supporting the day-to-day needs of the maintenance crew.
Freight ServiceLogisticsMarine TransportationShippingTransportationWarehousing
Hiring Manager
Jasmine J.
Responsibilities
Sort, organize, and maintain all maintenance paperwork for the maintenance team
Create and manage filing systems for maintenance records, invoices, and repair documentation
Scan, upload, and track invoices as they are received through ReqLogic
Process and pay maintenance-related invoices accurately and in a timely manner
Maintain organized digital and physical files to support audits and reporting
Update AS400 with equipment status, FHWA compliance updates, tire shop information, and completed shop work
Perform daily unit updates as repairs are completed
Maintain accurate repair history and documentation for all equipment
Verify unit ownership prior to coordinating or approving services
Receive and respond to road service calls related to equipment issues
Coordinate and dispatch road service as needed
Review repair needs and obtain approvals prior to service when required
Log all road service activity and repair details into tracking systems
Communicate with vendors regarding repairs, approvals, and account questions
Assist vendors with billing and invoice inquiries
Coordinate building and facility repairs (A/C, plumbing, general maintenance, etc.)
Request vendors and obtain quotes for building repairs and special projects
Manage Amazon and supply orders for maintenance operations
Stock and maintain the breakroom for the maintenance team
Prepare and distribute weekly maintenance shop production reports
Maintain organized records to support operational tracking and compliance
Qualification
Required
Highly organized with strong attention to detail
Comfortable handling invoices, filing systems, and administrative workflows
Ability to work independently with minimal supervision
Proactive, reliable, and supportive of a hands-on maintenance team
Comfortable in a fast-paced environment
Strong communication and follow-through
Preferred
Bilingual (English/Spanish) a plus
Benefits
Medical, Dental & Vison Coverage
Mental Health Coverage
401k, Life Insurance, Short- & Long-Term Disability Insurance
Health Savings Account & Flexible Spending Account
Generous PTO Plan & Paid Holidays
Class Pass Credits
Opportunity for internal career advancement
Mentorship & Leadership Development Programs
Company
Trailer Bridge
Trailer Bridge is a North American full-service logistics, shipping and transportation company servicing the US, Caribbean and Mexico
Founded in 1991
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1997-07-29IPO
Leadership Team
Mitch Luciano
Chief Executive Officer
Recent News
2025-11-27
Jacksonville Business Journal
2025-03-26
Jacksonville Business Journal
2025-03-13
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