Baker Tilly US · 1 day ago
Core Administrative Services Manager
Madison, WI
Full-time
Onsite
Senior Level
5+ years expBaker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage. The Core Administrative Services Manager is responsible for managing office services and delivering administrative support to leaders and client service teams across multiple locations.
Accounting
Responsibilities
Facilities Management- Maintain records and contracts (inclusive to Vendors). Build and maintain effective relationships with building management, maintenance companies and any other related vendors. Report, coordinate and monitor maintenance requests and ensure building safety by posting proper notices, training building occupants, and conducting emergency drills
General Administrative duties- Performs various office functions such as invoice coding, expense approvals, accounts payable approvals, office supplies acquisition, business cards, billing and collections, plan, select and coordinate vendor services – copiers, couriers, catering, data entry, office set up, shredding, etc. Coordinate (i.e., catering, office supplies, communicating, budgeting, evaluating, etc.) Assist Managing Partner with projects as assigned; implement best practices and/or other initiatives
Assist all New Hires and ensuring all pre-hire items have been coordinated (assigned cubical and or offices space, name badges, building access, etc.) along with conducting any other related orientations or information
Ensure new associates are properly trained and oriented to their position duties; Facilitate staff development as well as provide training and learning experiences to current associates. Evaluate the performance by setting goals and monitor performance; coach, mentor and provide on-going feedback to staff; assist in effectively exiting staff. Ensuring appropriate staff levels--back-up support, cross-training
Provide office communications and assist in coordinating firm related office functions
Qualification
Required
Associate's degree required
5 to 8 years of related work experience required
Proficiency in Microsoft Office suite
Possess extensive knowledge of office operations
Ability to work overtime and weekends as needed
Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
Excellent written and verbal communication skills
Excellent customer service and client focused skills
Excellent organizational skills and ability to manage through competing priorities
Ability to work independently or as part of a team and the capacity to appropriately interact with all levels of firm management
Familiarity with a variety of the administrative concepts, practices, and procedures that are used in an accounting/consulting environment
Ability to demonstrate excellent team skills and positive attitude; actively facilitate effective team building
Strong supervisory skills and ability to leverage administrative staff appropriately based on skill set and needs
Preferred
Bachelor's degree preferred
Company
Baker Tilly US
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S.
10001+ employees
H1B Sponsorship
Baker Tilly US has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (19)
2023 (23)
2022 (25)
2021 (19)
Funding
Current Stage
Late StageLeadership Team
Brett Bowles, CPA
Senior Consultant - Transaction and CFO Advisory
Caleb Tollefson
CFO Advisory Manager
Company data provided by crunchbase